Meetings / General InformationF08 Sports Equipment, Playing Surfaces, and Facilities
To view your committee schedule, use the convenient link on this meetings page. Approximately two weeks prior to the meeting, meeting room names will be added to the schedule.
You must be registered to attend ASTM Meetings. Use our online registration form where you have the ability to register for multiple events, pay fees in advance using a credit card and receive an electronic confirmation.
When you preregister online, you will receive emails on committee meetings, final announcements and other information that will help you prepare for your meeting. The registration information significantly assists us in preparations for the committee week.
The cut-off for preregistration is Wednesday, May 2, 2012. After this date, please register on-site at the ASTM Registration Desk at the Sheraton Phoenix Downtown Hotel.
All meetings will be held at the Sheraton Phoenix Downtown Hotel, 340 N. 3rd St., Phoenix, AZ 85004. Reservations may be made by telephoning the hotel at 866-837-4213. To make your hotel reservation online, visit Reservation at the Sheraton Phoenix Downtown Hotel. Select your dates and proceed as instructed. If you need assistance with your hotel reservation call the hotel directly at 602-262-2500.
Group rate will be honored until the ASTM block is full but no later than March 31, 2012. ASTM rates are $160 single/double plus 13.7% tax (you must mention ASTM in order to receive a group rate). You may be charged a higher rate if reservations are received after the cut-off date, or when the block is full.
U.S. GOVERNMENT RATES: The Sheraton Phoenix Downtown Hotel has a limited number of rooms at the government per diem rate of $128.
IMPORTANT! ASTM Rates are non-commissionable. If you book your reservation through a travel agent they must ask for a non-commissioned ASTM Group Rate. ASTM cannot adjust your higher rate if commissions were paid to a travel agency.
ADVANCE DEPOSIT: Sheraton Phoenix Downtown Hotel requires a credit card to guarantee your reservation.
CONFIRMATION NOTICES: The Sheraton Phoenix Downtown Hotel Reservation Center will provide you with a confirmation number.
CANCELLATION/CHANGE POLICY: At the Sheraton Phoenix Downtown Hotel, notice of cancellation must be received 48 hours prior to arrival date.
Check the ASTM website for updates on overflow hotel room availability.
INTERNET: The Sheraton Phoenix Downtown Hotel has wired and wireless high speed internet access in guest rooms at $12.95 per day.
ASTM MEMBERS WORK AREA: ASTM is providing computers with an internet connection. This area will also be wireless for your laptop computer. You may visit the ASTM website, apply or renew your membership, order publications or check your email. The complimentary wireless service is limited to the members work area only. The meeting rooms throughout the hotel will not have internet connections.
HEADQUARTERS AND TRANSPORTATION
The hotel is located approximately 5 miles/10 minutes from the Phoenix Sky Harbor International Airport. The hotel's phone number is 602-262-2500 and the general fax number is 602-262-2501. The web site for the hotel is Sheraton Phoenix Downtown Hotel Information
For information on the city of Phoenix, visit the Phoenix Convention and Visitors Bureau Website at: Phoenix Convention and Visitors Bureau
AIRPORT SHUTTLE SERVICE: Arizona Airport Express is available at the baggage claim terminal. The phone number for the shuttle service is 1-877-708-0008. The cost is $20 for one person and $3.00 additional per person one way. Taxis cost approximately $30.
PARKING: Overnight parking is available at $25 for valet and $17 self parking with in and out privileges.
ASTM TRAINING SESSIONS
ASTM staff will provide several training sessions on various subjects to educate and assist officers, members and non-members of ASTM committees. The following topics will be discussed:
- Responsibilities for Subcommittee Chairman, Task Group Chairman and Technical Contact (Tuesday) 12:00pm - 1:00pm
Recently taken on the role of a subcommittee chairman, task group leader, or technical contact in your committee? This training module will provide an overview of the duties and responsibilities associated with each role. We will also navigate the ASTM website to review available resources that will assist you in your standards development work. Several tools that will be discussed are work items registration, collaboration areas, submitting items for ballot and scheduling a virtual meeting.
Developing and Revising an ASTM Standard (Wednesday) 12:00pm - 1:00pm
During this joint Technical Committee Operations and Editorial module, we will review both new and revised standards as they go through the development and publication process. We will cover how standard ideas are introduced, drafted, and publicized as well as review ASTM's electronic tools and time-tested techniques for accelerating the development of your standard. Included in the workshop will be a brief review of work items registration, the three stages of balloting, and an explanation of the key roles of your editor and the standard's technical contact.
Refreshments will be available at all sessions.
Symposium on Metal-on-Metal Total Hip Replacement Devices" (Tuesday) (Sponsored by Committee F04)
To access the symposia/workshops objectives, registration fee information, and online registration, click on the title of the event below. You may also register online to attend a symposium or workshop at the "Register" link above.Workshop on Verification and Validation of Solid Mechanic and Life Prediction Software (Wednesday) (Sponsored by Committee E08)
If you have questions regarding only the symposium/workshop registration, contact the ASTM Symposia Operations Department at 610-832-9677.
COMMITTEE ACTIVITY FEES
Several ASTM committees collect a voluntary fee to support activities associated within the committee such as awards, social events, etc. Each committee determines the amount, encourages your contribution, and can be paid online in advance on the preregistration page. This voluntary contribution is not an ASTM International society fee.
Please purchase your tickets online in advance if you plan to attend any events. Your tickets will be available at the registration desk.
COMPLIMENTARY SUPPORT SERVICES
Committee Week Meetings offer on-site services from the ASTM staff. We provide photocopying service, audio/visual equipment, and a members' work area with complimentary internet computers. We also have an editor on-site to assist you with the form and style of standards, editorial changes and first drafts of standards.
Join your elected officers and staff for a continental breakfast on Wednesday at 7:00am sharp at the Sheraton Phoenix Downtown Hotel. At this breakfast, you will hear an update on ASTM and have an opportunity to ask questions or share your comments. You may pick up your ticket at the ASTM Registration Desk.
Join us for coffee and breakfast pastries Monday through Wednesday from 8:30am to 9:30am at the Sheraton Phoenix Downtown Hotel. A representative from the Phoenix Convention and Visitors Bureau will be on hand with information on what to see and do in Phoenix. For city information and brochures, contact the Phoenix Convention and Visitor Bureau at: Phoenix Convention and Visitors Bureau
Attendees have the option to determine their dress at ASTM meetings. Business casual attire is acceptable at this meeting and appropriate for Phoenix. The average temperatures in May range from a high of 92 degrees to a low of 62 degrees.
Please advise the hotel and ASTM of any disability which will require special attention. The Sheraton Phoenix Downtown Hotel is in compliance with ADA standards.
For information on ASTM International's products and services, please visit the ASTM website at ASTM website.
Questions concerning general registration, accommodations, travel, hotel, logistics, etc. contact Dottie Meyers in the ASTM Meetings Department at 610-832-9706 or firstname.lastname@example.org .