Meetings / Hotel and Meeting Information

A01 Steel, Stainless Steel and Related Alloys


Pre-register for Committee(s) Meeting(s) - There is no fee to attend an ASTM Meeting but one must register (note that this does not register you at the hotel).

  • Pre-registration on the ASTM website expedites the on-site registration process by allowing you to proceed to the pre-registration desk on-site
  • Pay for committee activity fees and/or food events online
  • If you cannot pre-register prior to the meeting, on site registration is available

Register for Symposium/Workshop
Review the prior meeting minutes for current committee activities
Review Ballot Closing Reports, especially those in which you have a particular interest
Review posted meeting agendas
Download material in preparation for the meeting
  • My Schedule (Customize your schedule in an Excel file, highlighting meetings you would like to attend; can be used for multiple committees)
  • MyMeetingsMaterial (Compile a ZIP File of your agendas, minutes, ballot items, closing reports and schedules

Review Online Training Modules offered prior to the meeting, these can be found on the ASTM Website at this link:
  • Plan to attend Committee Week Training Modules conducted by ASTM Staff
  • Check with your committee's leadership for committee specific training offered during the meeting

If you need copies made for your meeting or AV support, contact your Staff Manager three weeks prior to the meeting
Invite a colleague to attend the meeting
Contact your Staff Manager with any questions you may have.


To view your committee schedule, use the convenient link on this meeting page. Approximately two weeks prior to the meeting, meeting room names will be added to the schedule.


You must be registered to attend ASTM Meetings. Use our online registration form where you have the ability to register for multiple events, pay fees in advance using a credit card, and receive an electronic confirmation. You may register online at the "Register" link above.

When you preregister online, you will receive emails on committee meetings, final announcements, and other information that will help you prepare for your meeting. The registration information significantly assists us in preparations for the committee week.

The cut-off for preregistration is Wednesday, November 9, 2016. After this date, please register on-site at the ASTM Registration Desk at the Renaissance Orlando at SeaWorld.


All meetings will be held at the Renaissance Orlando at SeaWorld, 6677 Sea Harbor Drive, Orlando, Florida, 32821. Reservations may be made via our online reservation system at Renaissance Orlando at SeaWorld Reservations.

Select your dates and proceed as instructed. Reservations may also be made by telephoning the hotel at 1-800-468-3571 or (407) 351-5555 (you must mention ASTM in order to receive the group rate). If you need assistance with your hotel reservation, please call the hotel directly.


The Renaissance Orlando at SeaWorld is sold-out on certain nights during the November Committee Week. Limited overflow accommodations have been secured with the Residence Inn Orlando at SeaWorld located at 11000 Westwood Blvd, Orlando, FL 32821, approximately a 15 minute walk to the Renaissance. The rate is $174, plus tax. The Residence Inn Orlando at SeaWorld's group rate will be honored until the ASTM block is full, but no later than October 12th, 2016. You may be charged a higher rate if reservations are received after the cut-off date, or when the block is full. The hotel requires a credit card to guarantee your reservation; once submitted, a confirmation number will be provided electronically. The Residence Inn Orlando at SeaWorld is providing complimentary shuttle service to and from the Renaissance beginning at 4:00pm on Sunday. The Residence Inn also offers complimentary Wi-Fi, parking, and breakfast. Reservations may be made directly through Marriott reservations at 1-800-331-3131 or 407-313-3600; or at: Residence Inn Orlando at SeaWorld Reservations.

Group rate will be honored until the ASTM block is full, but no later than October 9th, 2016. ASTM rates are $179 plus tax. You may be charged a higher rate if reservations are received after the cut-off date, or when the block is full.The hotel requires a credit card to guarantee your reservation, once submitted a confirmation number will be provided electronically.

The ASTM Rate Includes:

  • (1)three-day I-Ride Trolley Pass
  • 10% off food purchases with ASTM badge
  • 50% off of self-parking

The Renaissance Orlando at SeaWorld has a limited number of rooms at the government per diem rate. Reservations may be made via our online reservation system at Renaissance Orlando at SeaWorld Government Reservations. You must present your ID at the front desk upon check-in.

IMPORTANT! ASTM Rates are non-commissionable. If you book your reservation through a travel agent, they must ask for a non-commissioned ASTM Group Rate. ASTM cannot adjust your higher rate if commissions were paid to a travel agency.

CANCELLATION/CHANGE POLICY: At the Renaissance Orlando at SeaWorld, notice of cancellation must be received 3 days prior to day of arrival in order to avoid a charge.

Check the ASTM website for updates on overflow hotel room availability.

INTERNET: With the ASTM Group Rate basic internet access is provided in the guest's hotel room. There is an additional charge of $4.00 to utilize the Enhanced High Speed Internet in their room.


The hotel is located approximately 11.6 miles/15 minutes from the Orlando International Airport. The hotel's phone number is (407) 351-5555 and the general fax number is (407)351-9991. The website for the hotel is Renaissance Orlando at SeaWorld.

For information on the city of Orlando, visit the Orlando Convention and Visitors Bureau Website at Visit Orlando.

AIRPORT SHUTTLE SERVICE: Shuttle transportation to and from the Orlando International Airport is available for a fee by Mears Transportation Group.Reservations are required. Receive a $4.00 discount off of a regular round trip price by reviewing the instructions provided here . You MUST present a hard copy of the coupon or online confirmation at the Mears ticket counter. To make your reservation online use our reservation link at Mears Transportation Group.

PARKING: With the ASTM group rate guest save 50% off of self parking. The hotel provides valet parking at a cost of $32 daily while on-site parking has a cost of $22 daily.


ASTM staff will provide several education sessions on various subjects to educate and assist officers, members and non-members of ASTM committees. The following topics will be discussed:

  • International Participant Orientation (Tuesday) 7:00am - 8:00am

    Meeting attendees are cordially invited to a special welcome and orientation session centered on international participants. Attendees will have the opportunity to meet other international meeting participants, including ASTM Chairman of the Board Ralph Paroli, PhD. This session will provide a very brief introduction to ASTM, its activities, process, electronic tools and international outreach that connect you to ASTM's global network of experts and information. There will also be ample time to ask any questions. Facilitated by ASTM staff, this session provides new and experienced international members and visitors a chance to connect at the beginning of the Committee Week.

  • Developing and Revising an ASTM Standard (Tuesday) 12:00pm - 1:00pm

    During this joint Technical Committee Operations and Editorial module, we will review both new and revised standards as they go through the development and publication process. We will cover how standard ideas are introduced, drafted, and publicized as well as review ASTM's electronic tools and time-tested techniques for accelerating the development of your standard. Included in the workshop will be a brief review of work items registration, the three stages of balloting, and an explanation of the key roles of your editor and the standard's technical contact.

  • ASTM Online Tools (Wednesday) 12:00pm - 1:00pm

    This module is designed to provide information about the vast array of tools available on the ASTM website that facilitates worldwide participation in the ASTM standard development process. The module will provide information on registering work items, collaboration areas, submitting ballot items and meeting preparation. This session will also showcase the administrative tools that simplify member participation.

  • Workshop: Introduction to the Interlaboratory Study Program (ILS)
    Monday, 12:00pm - 1:00pm
    Wednesday, 8:00am-9:00am

    This module is designed to familiarize members with the ILS Program, its features, benefits, capabilities, and the online registration process. Research Reports will also be specifically addressed during the session. This workshop will benefit anyone planning to run (or participate in) an interlaboratory study to generate a precision statement for a new or existing ASTM test method. Presented by Phillip Godorov and Caitlin Farrell, ASTM ILS Staff.

  • In addition to the ILS Workshop schedule above, several ILS Q&A Sessions have been planned with ASTM ILS Staff. Please feel free to drop by and ask questions about, or brainstorm ideas for, your upcoming interlaboratory studies. ILS Representatives will also be available to review the status of your current interlaboratory studies and help you plan the next steps. Sessions are open to all, and no appointments are needed.

  • Interlaboratory Studies (ILS) Question and Answer Sessions
    Monday, 8:00am - 10:00am and 3:00pm - 5:00pm
    Tuesday, 8:00am - 10:00am and 3:00pm - 5:00pm
    Wednesday, 9:00am - 10:00am and 3:00pm - 5:00pm

    Refreshments will be available at all sessions.


    To access the symposia/workshops/seminar objectives, registration fee information, and online registration, click on the title of the event below. You may also register online to attend a symposium or workshop at the "Register" link above.

    Workshop on Reprocessing of Re-Usable Medical Devices (Tuesday) (Sponsored by Committee F04).

    11th International Symposium on Rolling Bearing Steels: Progress in Bearing Steel Technologies and Bearing Steel Quality Assurance (Wednesday-Friday) (Sponsored by Committee A01).

    2016 Workshop on Transparent Enclosures and Materials (Wednesday) (Sponsored by Committee F07).

    12th Annual Hydrogen Embrittlement Workshop (Thursday) (Sponsored by Committee F07).

    If you have questions regarding only the symposium/workshop registration, contact Hannah Sparks in the Symposia Department: at 610-832-9677.


    Several ASTM committees collect a voluntary fee to support activities associated within the committee such as awards, social events, etc. Each committee determines the amount and encourages your contribution. The activity fee can be paid online in advance on the preregistration page. This voluntary contribution is not an ASTM International society fee.


    Several committees hold planned banquet events. You have the ability to purchase your tickets online in advance on the preregistration page. Your tickets will be available on-site at the Registration Area.


    ASTM meetings offer on-site services from the ASTM staff. We provide photocopying service, audio/visual equipment, and a members' work area with complimentary internet computers. We also have an editor on-site to assist you with the form and style of standards, editorial changes and first drafts of standards.


    Join us for coffee and breakfast pastries Monday through Thursday from 8:30am to 9:30am at the Renaissance Orlando at SeaWorld. A representative from the Orlando Convention and Visitors Bureau will be on hand with information on what to see and do in Orlando. For city information and brochures, contact the Orlando Convention and Visitor Bureau at Visit Orlando


    You can purchase specially-priced theme park tickets prior to your arrival to Disney and SeaWorld Parks:

    Disney World Tickets

    SeaWorld Park Tickets


    Attendees have the option to determine their dress at ASTM meetings. Business casual attire is acceptable at this meeting and appropriate for Orlando. The average temperatures in December range from a high of 74 degrees Fahrenheit to a low of 53 degrees Fahrenheit.


    Please advise the hotel and ASTM of any disability which will require special attention. The Renaissance Orlando at Sea World is in compliance with ADA standards.


    For information on ASTM International's products and services, please visit the ASTM website at

    Questions concerning general registration, accommodations, travel, hotel, logistics, etc. contact the ASTM Meetings Department at

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