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    ASTM E2132 - 17

    Standard Practice for Inventory Verification: Electronic and Physical Inventory of Assets

    Active Standard ASTM E2132 | Developed by Subcommittee: E53.01

    Book of Standards Volume: 04.12

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    Significance and Use

    4.1 Inventory verification is conducted to accomplish one or more of the following:

    4.1.1 Assess the accuracy of asset records,

    4.1.2 Validate or update asset records, or both,

    4.1.3 Assess asset loss experience,

    4.1.4 Identify process inconsistencies, and

    4.1.5 Provide the status of the verified assets for reporting purposes.

    4.2 A properly conducted inventory verification provides data that may be used to report, at a minimum, that quantity on record equal quantities on hand.

    4.2.1 Identifying shortages is critical for assessing the entity’s asset management system.

    4.3 During the inventory verification, record deficiencies, such as incorrect locations or other descriptive information that may be identified. These records should be corrected as part of the reconciliation phase.

    4.4 Assets may be located during the inventory verification process for which a record does not exist. Records should be created upon identification of these assets to ensure asset accountability.

    4.5 Inventory verification serves as a deterrent to loss, theft, damage, and misuse so those responsible for assets perceive that they will be held accountable for such assets, and will be required to produce proof of existence of those assets on a periodic basis.

    4.6 An inventory verification may include identification or verification of additional information, such as use, condition, status, serial number confirmation, model confirmation, manufacturer confirmation, assigned user, year of manufacture, etc.

    1. Scope

    1.1 This practice addresses inventory verification which includes either physically or electronically confirming the existence, location, and quantity of assets.

    1.2 Inventory verification is a key element in the asset management process.

    1.3 The appropriate level to track assets is best expressed in Practices E2499 and E2608. Different types of assets may be managed or tracked at different levels of control, as noted in Practice E2608. The location specificity required for an inventory verification should match the location specificity required by the entity’s asset management procedures or other controlling command media.

    1.4 Inventory verification requires proper planning and execution. Depending on the type and scope, the inventory verification can involve significant dedication of resources. Entities should ensure that the value earned from an inventory verification is equal to or greater than the costs of the dedication of resources.

    2. Referenced Documents (purchase separately) The documents listed below are referenced within the subject standard but are not provided as part of the standard.

    ASTM Standards

    E2131 Practice for Addressing and Reporting Losses of Tangible Property

    E2135 Terminology for Property and Asset Management

    E2499 Practice for Classification of Asset Physical Location Information

    E2604 Practice for Data Characteristics of Equipment Asset Record

    E2608 Practice for Equipment Control Matrix (ECM)

    ICS Code

    ICS Number Code 13.120 (Domestic safety)

    UNSPSC Code

    UNSPSC Code 80131801(Property management)

    Referencing This Standard
    Link Here
    Link to Active (This link will always route to the current Active version of the standard.)

    DOI: 10.1520/E2132-17

    Citation Format

    ASTM E2132-17, Standard Practice for Inventory Verification: Electronic and Physical Inventory of Assets, ASTM International, West Conshohocken, PA, 2017, www.astm.org

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