D02 Petroleum Products, Liquid Fuels, and Lubricants


    PRE-MEETING CHECKLIST

    Pre-register for Committee(s) Meeting(s) - There is no fee to attend an ASTM Meeting but one must register (note that this does not register you at the hotel).

    • Pre-registration on the ASTM website expedites the on-site registration process by allowing you to proceed to the pre-registration desk on-site
    • Pay for committee activity fees and/or food events online
    • If you cannot pre-register prior to the meeting, on-site registration is available

    Register for Symposium/Workshop
    Review the prior meeting minutes for current committee activities
    Review Ballot Closing Reports, especially those in which you have a particular interest
    Review posted meeting agendas
    Download material in preparation for the meeting
    • My Schedule (Customize your schedule in an Excel file, highlighting meetings you would like to attend; can be used for multiple committees)
    • MyMeetingsMaterial (Compile a ZIP File of your agendas, minutes, ballot items, closing reports and schedules

    Review Online Training Modules offered prior to the meeting, these can be found on the ASTM Website at this link: www.astm.org/MEMBER_TRAINING
    • Plan to attend Committee Week Training Modules conducted by ASTM Staff
    • Check with your committee's leadership for committee specific training offered during the meeting

    If you need copies made for your meeting or AV support, contact your Staff Manager three weeks prior to the meeting
    Invite a colleague to attend the meeting
    Contact your Staff Manager with any questions you may have.


    PREREGISTRATION

    You must be registered to attend ASTM Meetings. Use our online registration form where you have the ability to register for multiple events, pay fees in advance using a credit card, and receive an electronic confirmation. You may register online at the "Register" link above.

    When you preregister online, you will receive emails on committee meetings, final announcements, and other information that will help you prepare for your meeting. The registration information significantly assists us in preparations for the committee week.

    The cut-off for preregistration is Wednesday, November 30, 2016. After this date please register on-site at the ASTM Registration Desk at the Hilton Lake Buena Vista.


    HOTEL INFORMATION

    The ASTM Group Room Block at the HILTON LAKE BUENA VISTA and the HOLIDAY INN ORLANDO-DISNEY SPRINGS are SOLD OUT.

    All meetings will be held at the Hilton Lake Buena Vista, 1751 Hotel Plaza Blvd., Lake Buena Vista, FL 32830. Reservations may be made via our online reservation system: Hilton Lake Buena Vista Reservations.

    Select your dates and proceed as instructed. Reservations may also be made by telephoning the hotel at 1-800-782-4414 and referencing the code "AST." If you need assistance with your hotel reservation, please call the hotel directly. This hotel has a smoke-free policy; all public areas are non-smoking.

    Group rate will be honored until the ASTM block is full but no later than October 26, 2016. ASTM rates are $169 plus tax. You may be charged a higher rate if reservations are received after the cut-off date, or when the block is full.

    IMPORTANT! ASTM Rates are non-commissionable. If you book your reservation through a travel agent, they must ask for a non-commissioned ASTM Group Rate. ASTM cannot adjust your higher rate if commissions were paid to a travel agency.

    ADVANCE DEPOSIT/ CANCELLATION POLICY: A Guarantee Deposit equal to TWO nights' room and tax will be charged to the card on file upon booking your reservation. This deposit will be refundable should you cancel your reservation through the end of the business day on Wednesday, October 12th, 2016. Deposits will be non-refundable for any cancellations made after Wednesday, October 12th, 2016.

    OVERFLOW HOTEL INFORMATION

    ASTM has secured a limited number of sleeping rooms at the B Resort & Spa, 1905 Hotel Plaza Blvd., Lake Buena Vista, FL 32830. The hotel is located next door, a three minute walk to the Hilton Lake Buena Vista. Rate is $149. Reservations may be made by calling 1-866-990-6850 or 407-828-2828 and requesting the ASTM International Group Rate. You may also reserve a room online using the following reservation hyperlink: B Resort & Spa Reservations.

    The B Resort & Spa, Disney Springs® Resort Area's newest hotel resort, is a lifestyle hotel featuring 394 newly-renovated guest rooms and suites that showcase stylish yet playful décor. You won’t find a more beautiful hotel or ideal location than the B Resort & Spa. As a guest of the Resort, you will be staying inside the Walt Disney World® Resort and will enjoy a variety of special benefits including complimentary shuttle transportation to all four theme parks and the Disney Springs® area; priority seating for Disney dinner shows and theme park restaurants; and preferred tee times at the Disney championship golf courses.

    ADVANCE DEPOSIT/ CANCELLATION POLICY: A Guarantee Deposit equal to TWO nights' room and tax will be charged to the card on file upon booking your reservation. This deposit will be refundable should you cancel your reservation through the end of the business day on Wednesday, October 12th, 2016. Deposits will be non-refundable for any cancellations made after Wednesday, October 12th, 2016.


    TRANSPORTATION AND DIRECTIONS

    The hotel is located approximately 15 miles/25 minutes from the Orlando International Airport (MCO). The hotel's phone number is 407-827-4000 and the general fax number is 407-827-3890. The website for the hotel is Hilton Lake Buena Vista.

    For information on the city of Orlando, visit the Orlando Convention and Visitors Bureau Website at Visit Orlando.

    AIRPORT SHUTTLE SERVICE: Shuttle transportation to and from the Orlando International Airport is available for a fee by Mears Transportation Group. Reservations are required. Receive a $4.00 discount off of a regular round trip price by reviewing the instructions provided here. You MUST present a hard copy of the coupon or online confirmation at the Mears ticket counter. To make your reservation online, use our reservation link at Mears Transportation Group . Taxis cost approximately $55 one way.

    PARKING: The hotel provides valet parking at a cost of $22 daily, with in/out privileges. Self-parking is also available at a rate of $17 daily.


    ASTM TRAINING SESSIONS

    ASTM will provide several training sessions on various subjects to educate and assist officers, members and non-members of ASTM committees. The following topics will be discussed:

  • ASTM Staff Support Question and Answer Sessions
    Monday, 8:00am - 10:15am and 3:00pm - 5:00pm
    Tuesday, 8:00am - 10:15am and 3:00pm - 5:00pm
    Wednesday, 9:15am - 10:15am and 3:00pm - 5:00pm

    These Q&A sessions will provide members (new and experienced) with an opportunity to ask questions about ASTM systems and services. Members have access to electronic tools that facilitate your participation at any place, at any time. These tools prepare you for meetings, keep you informed, provide technical contact information, and ultimately enable your input to the consensus process. Staff will be on hand to "show you around" the website, provide information on registering work items, work item collaboration areas, submitting ballot items and online negative ballot resolutions, or simply help with administrative issues. Editorial Staff will also be available to provide assistance. Please feel free to drop in and ask questions!

  • Workshop: Committee D02 Member Orientation
    Monday, 7:00am - 8:00am

    This orientation will include an overview of ASTM and the organization and structure of D02. Learn about your role and responsibilities as a new D02 member. There will be an opportunity to ask questions. All members, especially new members and visitors, are encouraged to attend.

    The orientation will be presented by James Simnick, Committee D02 First Vice-Chairman.

  • International Participant Orientation
    Wednesday, 7:00am - 8:00am

    Meeting attendees are cordially invited to a special welcome and orientation session centered on international participants. Attendees will have the opportunity to meet other international meetings participants, including ASTM Member of the Board James Simnick. This session will provide a very brief introduction to ASTM, its activities, process, electronic tools and international outreach that connect you to ASTM's global network of experts and information. There will also be ample time to ask any questions. This session provides new and experienced international members and visitors a chance to connect at the Committee Week.

  • Workshop: Introduction to the Interlaboratory Study Program (ILS)
    Monday, 12:00pm - 1:00pm

    This module is designed to familiarize members with the ILS Program, its features, benefits, capabilities, and the online registration process. Research Reports will also be specifically addressed during the session. This workshop will benefit anyone planning to run (or participate in) an interlaboratory study to generate a precision statement for a new or existing ASTM test method.

    Presented by Phillip Godorov and Caitlin Farrell, ASTM ILS Staff.

    Interlaboratory Studies (ILS) Question and Answer Sessions
    Monday, 8:00am - 10:15am and 3:00pm - 5:00pm
    Tuesday, 8:00am - 10:15am and 3:00pm - 5:00pm

    In addition to the ILS Workshop schedule above, several ILS Q&A Sessions have been planned with ASTM ILS Staff. Please feel free to drop by and ask questions about, or brainstorm ideas for, your upcoming interlaboratory studies. ILS representatives will also be available to review the status of your current interlaboratory studies and help you plan the next steps. Sessions are open to all, and no appointments are needed.

  • D02 ASTM Workshop: Petroleum Lab Technician Training Package
    Monday, 4:00pm - 5:00pm
    Tuesday, 4:00pm - 5:00pm

    This workshop will provide an overview and demonstration of the ASTM Petroleum Lab Technician Training Package. The package content includes ASTM Standards, online training modules on ASTM Test Methods, UOP Standards, and AASHTO Test Methods. We will demonstrate the package and provide an open forum to discuss additional enhancements that ASTM is able to provide and obtain feedback on potential future areas of product development.

    The ASTM International Petroleum Lab Technician Training Package is designed to empower our clients with valuable technical content to ensure quality and develop professional proficiency. ASTM has worked with a development and design team of industry professionals to identify the most applicable content to include in the training package to ensure relevance and value. We have recently developed our cutting edge online portal: ASTM Compass to not only deliver content but also to provide enhanced functionality to ensure that your employees can understand, adopt, and apply changes made to ASTM Standards. ASTM is committed to continuing to add material to the Petroleum Lab Technician Training Package. We recognize how vital it is to keep our content up to date in a dynamic environment in which some 40% of all ASTM Standards update annually. We have the infrastructure in place to keep all materials (standards and training modules) in the package current as content continually evolves.

    The ASTM International Petroleum Lab Technician Training Package includes the following content:
    1. Access to the ASTM Petroleum Network of Standards
    2. Access to the Petroleum Lab Technician e-Learning Center
    3. Access to the ASTM Digital Library
    4. Access to UOP Standards
    5. AASHTO Test Methods

    Presented by Andy Buckmaster, Multimedia Production Manager.

  • The Sydney D. Andrews Scroll Achievement Award Luncheon
    Tuesday, 12:00pm - 1:30pm

    The Sydney D. Andrews Scroll Achievement Award will be presented to David R. Forester at a luncheon. Please register online in advance of the meeting. The cost is $35. Congratulations to David for this recognition by Committee D02.

  • Statistical Seminar, Why 30?
    Tuesday, 5:00pm - 6:00pm

    This brief seminar will provide a very simple explanation on the use of statistics to estimate population parameters (such as mean and standard deviation), with specific focus on the standard deviation (sigma) statistic, where "degrees of freedom" will be explained, and why the minimum degree of freedom of 30 is specified for r and R statistics in ASTM D6300 (Standard Practice for Determination of Precision and Bias Data for Use in Test Methods for Petroleum Products and Lubricants). Seminar presented by Alex Lau, Subcommittee Chairman.


    COMMITTEE ACTIVITY FEES

    Several ASTM committees collect a voluntary fee to support activities associated within the committee such as awards, social events, etc. Each committee determines the amount and encourages your contribution. The activity fee can be paid online in advance on the preregistration page. This voluntary contribution is not an ASTM International society fee.


    SPECIAL ACTIVITY

    Several committees hold planned banquet events. You have the ability to purchase your tickets online in advance on the preregistration page. Your tickets will be available on-site at the Registration Area.



    COMPLIMENTARY SUPPORT SERVICES

    ASTM meetings offer on-site services from the ASTM staff. We provide photocopying service, audio/visual equipment, and a members' work area with complimentary internet computers. We also have an editor on-site to assist you with the form and style of standards, editorial changes and first drafts of standards.

    ASTM MEMBERS' WORK AREA: ASTM will provide computers with internet connections. This area will also be wireless for your laptop computer. You may visit the ASTM website, apply or renew your membership, order publications or check your email. The complimentary wireless service is limited to the members' work area and the meeting rooms.

    INTERNET: The ASTM International group rate includes basic internet in your guest room, a $14.95 value. Enhanced high-speed internet is available for an additional charge.


    SPOUSES' HOSPITALITY

    Join us for coffee and breakfast pastries Monday through Thursday from 8:30am to 9:30am at the Hilton Lake Buena Vista. A representative from the Orlando Convention and Visitors Bureau will be on hand with information on what to see and do in Orlando. For city information and brochures, contact the Orlando Convention and Visitors Bureau at Visit Orlando.

    PRIVATE HOSPITALITIES - Please remember that groups hosting hospitalities in meeting rooms may begin no earlier than 6:00pm, Monday through Wednesday. This will avoid conflicting with ASTM meetings. We appreciate your cooperation and you may contact Melissa Thomas, ASTM Meetings Manager, at 610-832-9652 or mthomas@astm.org if you have any questions pertaining to the procedures for hospitalities.


    DRESS/WEATHER

    Attendees have the option to determine their dress at ASTM meetings. Business casual attire is acceptable at this meeting and appropriate for Orlando. The average temperatures in December range from a high of 74 degrees Fahrenheit to a low of 53 degrees Fahrenheit.


    MISCELLANEOUS

    Please advise the hotel and ASTM of any disability which will require special attention. The Hilton Lake Buena Vista Hotel is in compliance with ADA standards.


    QUESTIONS

    For information on ASTM International's products and services, please visit the ASTM website at www.astm.org.

    Questions concerning general registration, accommodations, travel, hotel, logistics, etc. contact the ASTM Meetings Department at meetings@astm.org.


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