C16 Thermal Insulation


    PRE-MEETING CHECKLIST

    Registration:

    Pre-register for Committee(s) Meeting(s) - There is no fee to attend an ASTM Meeting but registration is required (note: meeting registration only, contact hotel for accommodations).
    • Pre-registration on the ASTM website saves you time so you can go directly to the pre-registration counters on-site for badge retrieval
    • Pay in advance online for committee activity fees and/or food events to avoid paying on-site
    • If you're unable to pre-register prior to the meeting, registration and payment of fees/events are available on-site

    Technical Meeting Preparation:

    Register for Symposium/Workshop
    Review the prior meeting minutes for current committee activities
    Review Ballot Closing Reports, especially those in which you have a particular interest
    Review posted meeting agendas
    Download material in preparation for the meeting
    • My Schedule (Customize your schedule in an Excel file, highlighting meetings you would like to attend; can be used for multiple committees)
    • MyMeetingsMaterial (Compile a ZIP File of your agendas, minutes, ballot items, closing reports and schedules

    Additional Member Resources:

    Review Online Training Modules offered prior to the meeting, these can be found on the ASTM Website at this link: www.astm.org/MEMBER_TRAINING
    • Plan to attend Committee Week Training Modules conducted by ASTM Staff
    • Check with your committee's leadership for committee specific training offered during the meeting

    If you need copies made for your meeting or AV support, contact your Staff Manager four weeks prior to the meeting

    Suggestions:

    Invite a colleague to attend the meeting
    Contact your Staff Manager with any questions you may have.


    SCHEDULE

    To view your committee schedule, use the convenient link on this meeting page. Approximately two weeks prior to the meeting, meeting room names will be added to the schedule.


    PREREGISTRATION

    You must be registered to attend ASTM Meetings. Use our online registration form where you have the ability to register for multiple events, pay fees in advance using a credit card, and receive an electronic confirmation. You may register online at the "Register" link above.

    When you preregister online, you will receive emails on committee meetings, final announcements, and other information that will help you prepare for your meeting. The registration information significantly assists us in preparations for the committee week.

    The cut-off for preregistration is Wednesday, October 17, 2018. After this date, please register on-site at the ASTM Registration Desk at the Washington Hilton.


    HOTEL INFORMATION

    All meetings will be held at the Washington Hilton, 1919 Connecticut Ave., NW, Washington, DC, 20009.

    Certain nights at the Washington Hilton are sold out, please refer to the below Churchill reservation information.

    Hotel Reservations: Staying at our contracted hotel is important to ASTM, to the hotel where we are holding this meeting, and ultimately to you as an ASTM member. When you reserve a guest room at another hotel and an ASTM contracted group sleeping room goes unsold, ASTM is liable and must pay a non-performance penalty fee to the hotel. Please support ASTM by reserving your sleeping room at our official hotel. Reservations may be made via the hotel's online reservation system at Washington Hilton. One night's room and tax deposit is required to confirm a reservation.

    The discounted rate will be honored until the ASTM block is full, but no later than September 21st, 2018. ASTM rates are $187 plus tax. You may be charged a higher rate if reservations are received after the cut-off date, or when the block is full. The hotel requires a credit card to guarantee your reservation, once submitted a confirmation number will be provided electronically.

    The Washington Hilton has a limited number of rooms at the government per diem rate. Reservations may be made via our online reservation system at Washington Hilton Government Reservations. You must present your ID at the front desk upon check-in.

    IMPORTANT! ASTM Rates are non-commissionable. If you book your reservation through a travel agent, they must ask for a non-commissioned ASTM Group Rate. ASTM cannot adjust your higher rate if commissions were paid to a travel agency.

    Additional Hotel Guest Rooms: Due to strong early demand for accommodations at October Committee Week, the Churchill Hotel, located at 1914 Connecticut Avenue, NW, Washington DC 20009 has a limited number of guest rooms available at a discounted rate of $219 plus tax. Reservations for the ASTM room block may be made via the hotel’s online reservation system at Churchill Hotel or directly via email at reservations@thechurchillhotel.com or by calling 202-909-2129. One night's room and tax deposit is required to confirm a reservation. The discounted rate will be honored until the ASTM block is full, but no later than September 27th, 2018. You may be charged a higher rate if reservations are received after the cut-off date, or when the block is full.

    INTERNET: The Washington Hilton offers a complimentary basic wireless connection in the guest rooms with the ASTM group rate. The Churchill Hotel has complimentary Wi-Fi in the guest rooms.

    CANCELLATION/CHANGE POLICY: At the Washington Hilton, notice of cancellation must be received 72 hours prior to day of arrival in order to avoid a charge. Failure to do so will incure a penalty equal to the cost of one night's room and tax.

    Check the ASTM website for updates on overflow hotel room availability.

    ASTM MEMBERS WORK AREA: ASTM will provide computers with internet connections. This area will also be wireless for your laptop computer. You may visit the ASTM website, apply or renew your membership, order publications or check your email. The complimentary wireless service is limited to the members' work area and the meeting rooms.


    TRANSPORTATION AND DIRECTIONS

    The hotel is located approximately 5.2miles/20 minutes from the Reagan Nationla Airport, 28.5miles/40 minutes from Dulles International Airport, and 3.4miles/10 minutes form Union Station. The hotel's phone number is (202) 483-3000 and the general fax number is (202) 939-3271. The website for the hotel is Washington Hilton.

    For information on the city of Washington DC, visit the Washington DC Convention and Visitors Bureau Website at Washington DC.

    RIDESHARING PROGRAM: Transportation Network Providers (TNP), also referred to as a “rideshare” company, provide prearranged transportation through an app, connecting passengers with drivers of vehicles for hire. Lyft and Uber are TNP companies operating in Washington DC.

    Uber is offering your first ride FREE (up to $20) for first time riders only. Download the app or visit www.uber.com and enter the code UBERON20.

    PARKING: Parking is available with rates of $40 for self-parking and $48 for overnight valet parking.


    ASTM TRAINING SESSIONS

    ASTM staff will provide several training sessions on various subjects to educate and assist officers, members and non-members of ASTM committees. The following topics will be discussed:

  • ASTM International Orientation (Monday) 12:00pm - 1:00pm

    Meeting attendees are invited to a welcome and orientation session. This session will provide a brief introduction to ASTM, its process, electronic tools, and international activities. This is an interactive session and questions are encouraged as we would like attendees to feel comfortable in participating at their standards meetings. Facilitated by ASTM staff, this session also provides new and experienced members and visitors a chance to connect at the beginning of the Committee Week.

  • Balloting and Handling of Negative Votes (Tuesday) 12:00pm - 1:00pm

    This session will inform members on how to effectively move documents through the ASTM balloting process, from initiating a subcommittee ballot through main committee and Society review. A review of the role of COS (Committee on Standards) is included. In addition, learn to get positive results from negative votes! Special focus on the procedural handling of negative votes throughout the balloting process.

  • Developing and Revising a Standard (Wednesday) 12:00 pm- 1:00pm

    During this joint Technical Committee Operations and Editorial module, we will review both new and revised standards as they go through the development and publication process. We will cover how standard ideas are introduced, drafted, and publicized as well as review ASTM's electronic tools and time-tested techniques for accelerating the development of your standard. Included in the workshop will be a brief review of work items registration, the three stages of balloting, and an explanation of the key roles of your editor and the standard's technical contact.

  • E-Learning & Proficiency Testing Programs (PTP) Training
    Wednesday, 12:00pm-1:00pm

    Learn how Training and Proficiency Testing Programs can help you improve proficiency with ASTM Standards and Test Methods! ASTM Training and eLearning offers award-winning continuing education courses and industry leading online training programs. PTP is statistical quality assurance programs that enable laboratories to evaluate and improve performance, and maintain and fulfill mandatory accreditation requirements.

  • E-Learning & Proficiency Testing Programs (PTP) Training Question and Answer Sessions
    Monday - Wednesday, 8:00am-12:00pm and 2:00pm-4:00pm

  • Workshop: Introduction to the Interlaboratory Study Program (ILS)
    Monday, 12:00pm - 1:00pm
    Wednesday, 8:00am-9:00am

    This module is designed to familiarize members with the ILS Program, its features, benefits, capabilities, and the online registration process. Research Reports will also be specifically addressed during the session. This workshop will benefit anyone planning to run (or participate in) an interlaboratory study to generate a precision statement for a new or existing ASTM test method. Presented by Phillip Godorov and Caitlin Farrell, ASTM ILS Staff.

  • In addition to the ILS Workshop schedule above, several ILS Q&A Sessions have been planned with ASTM ILS Staff. Please feel free to drop by and ask questions about, or brainstorm ideas for, your upcoming interlaboratory studies. ILS Representatives will also be available to review the status of your current interlaboratory studies and help you plan the next steps. Sessions are open to all, and no appointments are needed.

  • Interlaboratory Studies (ILS) Question and Answer Sessions
    Monday, 8:00am - 10:00am and 3:00pm - 5:00pm
    Tuesday, 8:00am - 10:00am and 3:00pm - 5:00pm
    Wednesday, 9:00am - 10:00am and 3:00pm - 5:00pm

  • ASTM IT Membership Staff Question and Answer Sessions
    Monday - Wednesday, 8:30am - 11:30am
    ASTM IT Staff would like to hear from interested members, any suggestions or feedback on ways we can better improve our member tools. The project is looking to redesign our member facing tools that are available through MyASTM in order to better meet current and future member needs.

    Refreshments will be available at all training sessions.


    SYMPOSIA

    To access the symposia/workshops/seminar objectives, registration fee information, and online registration, click on the title of the event below. You may also register online to attend a symposium or workshop at the "Register" link above.

    E06/D08 Symposium on Building Science and the Physics of Building Enclosure Performance (Sunday-Monday) (Sponsored by Committee D08 & E06).

    39th Symposium on Pesticide Formulation and Delivery Systems: Innovative Formulation, Application and Adjuvant Technologies for Agriculture (Tuesday-Thursday) (Sponsored by Committee E35).

    Workshop on Sediment Corrective Action (Wednesday) (Sponsored by Committee E50).

    Symposium on Detection Limits (Thursday-Friday) (Sponsored by Committee D22).

    If you have questions regarding only the symposium/workshop registration the Symposia Department: symposia@astm.org at 610-832-9677.


    COMMITTEE ACTIVITY FEES

    Several ASTM committees collect a voluntary fee to support activities associated within the committee such as awards, social events, etc. Each committee determines the amount and encourages your contribution. The activity fee can be paid online in advance on the preregistration page. This voluntary contribution is not an ASTM International society fee.


    SPECIAL ACTIVITY

    Several committees hold planned banquet events. You have the ability to purchase your tickets online in advance on the preregistration page. Your tickets will be available on-site at the Registration Area.



    COMPLIMENTARY SUPPORT SERVICES

    ASTM meetings offer on-site services from the ASTM staff. We provide photocopying service, audio/visual equipment, and a members' work area with complimentary internet computers.


    SPOUSES' HOSPITALITY

    Join us for coffee and breakfast pastries Monday through Thursday from 8:30am to 9:30am at the Washington Hilton. A representative from the Washington DC area will be on hand with information on what to see and do in Washington DC. For city information and brochures, contact the Washingotn DC Convention and Visitor Bureau at Destination DC.


    DRESS/WEATHER

    Attendees have the option to determine their dress at ASTM meetings. Business casual attire is acceptable at this meeting and appropriate for Washington DC. The average temperatures in October range from a high of 69 degrees Fahrenheit to a low of 46 degrees Fahrenheit.


    MISCELLANEOUS

    Please advise the hotel and ASTM of any disability which will require special attention. The Washington Hilton is in compliance with ADA standards.


    QUESTIONS

    For information on ASTM International's products and services, please visit the ASTM website at www.astm.org.

    Questions concerning general registration, accommodations, travel, hotel, logistics, etc. contact the ASTM Meetings Department at meetings@astm.org.


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