3/3/2020 - ASTM International has been closely monitoring the unfolding situation with COVID-19/Coronavirus. We are closely following the direction given by the US State Department as it relates to travel. Based on information available now, our Spring Committee Weeks in Boston will be held. Our registration numbers for the April Boston Committee week are quite strong. Of course, a significant escalation of events in the US, particularly Massachusetts, could impact attendance or cause us to take different action. Similarly, other ASTM meetings in the US are expected to be held. We are still evaluating the Committee Week meetings planned for Prague at the end of April. We will keep you informed as we receive additional information and make any changes with our scheduled meetings.

    B10 Reactive and Refractory Metals and Alloys


    PRE-MEETING CHECKLIST

    Registration:

    Pre-register for Committee(s) Meeting(s) - There is no fee to attend an ASTM Meeting but registration is required (note: registration is for in-person attendance only).
    • Pre-registration on the ASTM website saves you time so you can go directly to the pre-registration counters on-site for badge retrieval
    • Pay in advance online for committee activity fees and/or food events to avoid paying on-site
    • If you're unable to pre-register prior to the meeting, registration and payment of fees/events are available on-site

    Technical Meeting Preparation:

    Register for Symposium/Workshop
    Review the prior meeting minutes for current committee activities
    Review Ballot Closing Reports, especially those in which you have a particular interest
    Review posted meeting agendas
    Download material in preparation for the meeting
    • My Schedule (Customize your schedule in an Excel file, highlighting meetings you would like to attend; can be used for multiple committees)
    • MyMeetingsMaterial (Compile a ZIP File of your agendas, minutes, ballot items, closing reports and schedules

    Additional Member Resources:

    Review Online Training Modules offered prior to the meeting, these can be found on the ASTM Website at this link: www.astm.org/MEMBER_TRAINING
    • Plan to attend Committee Week Training Modules conducted by ASTM Staff
    • Check with your committee's leadership for committee specific training offered during the meeting

    If you need copies made for your meeting or AV support, contact your Staff Manager four weeks prior to the meeting

    Suggestions:

    Invite a colleague to attend the meeting
    Contact your Staff Manager with any questions you may have.


    SCHEDULE

    To view your committee schedule, use the convenient link on this meeting page. Approximately two weeks prior to the meeting, meeting room names will be added to the schedule.


    PREREGISTRATION

    Please note, this registration is for in-person attendance only.

    You must be registered to attend ASTM Meetings. Use our online registration form where you have the ability to register for multiple events, pay fees in advance using a credit card, and receive an electronic confirmation. You may register online at the "Register" link above.

    When you preregister online, you will receive emails on committee meetings, final announcements, and other information that will help you prepare for your meeting. The registration information significantly assists us in preparations for the committee week.

    The cut-off for preregistration is Wednesday, November 10th, 2021. After this date, please register on-site at the ASTM Registration Desk at The Atlanta Marriott Marquis.


    HOTEL INFORMATION

    All meetings will be held at the Atlanta Marriott Marquis, 265 Peachtree Center Ave NE, Atlanta, GA 30303.

    Hotel Reservations: The November Committee Week Hotel provides prime meeting space for your committee meetings, events and activities. ASTM International is legally bound to fill the contracted guest room block and an inability to fill the block will result in severe financial penalties which could affect negotiations and increase costs for future meetings. Please support ASTM International by reserving your sleeping room at our official November Committee Week Hotel and Meeting site.

    Reservations may be made via the hotel's online reservation system at Atlanta Marriott Marquis Reservations. Reservations may also be made by telephoning the Marriott toll-free reservations line at 1 (888) 236-2427. One night's room and tax deposit is required to confirm a reservation.

    The discounted rate will be honored until the ASTM block is full, but no later than Monday, October 18th, 2021 . The ASTM rate is $184 plus tax. You may be charged a higher rate if reservations are received after the cut-off date, or when the block is full. The hotel requires a deposit of one night's room and tax or a major credit card to guarantee your reservation, once submitted a confirmation number will be provided electronically.

    The Atlanta Marriott Marquis has a limited number of rooms at the government per diem rate. Reservations may be made via our online reservation system at Atlanta Marriott Marquis Reservations . You must present your ID at the front desk upon check-in.

    IMPORTANT! ASTM Rates are non-commissionable. If you book your reservation through a travel agent, they must ask for a non-commissioned ASTM Group Rate. ASTM cannot adjust your higher rate if commissions were paid to a travel agency.

    CANCELLATION/CHANGE POLICY: At The Atlanta Marriott Marquis, notice of cancellation must be received 72 hours prior to day of arrival, in order to avoid a charge of one night's room and tax.


    CONFERENCE INFORMATION

    COVID-19 INFORMATION

    ASTM International is excited to host in person meetings this fall! We are committed to the health and safety of our Members and Staff. The Meetings Department will be closely monitoring the guidelines set by the CDC, state and local governments, and the hotel venue to ensure compliance at the time of the Meeting. The Health & Safety Protocols, currently in place, may change prior to our in-person meetings. ASTM International will continue to monitor guidelines and keep our members up to date with any changes in the coming months. To view the current guidelines, please refer to the links below:


    CDC COVID UPDATE.


    STATE COVID UPDATE.


    LOCAL COVID UPDATE.


    HOTEL COVID UPDATE.

    ASTM International encourages Members to self-screen before joining meetings each day for the safety of all and refrain from attending in person if any symptoms pertaining to COVID-19 arise. ASTM International will follow local guidelines and regulations concerning requirements of COVID-19 vaccinations or negative COVID-19 test results to attend meetings, although we request mask wearingHOTEL and social distancing if not vaccinated.


    TRANSPORTATION AND DIRECTIONS

    The hotel is located approximately 11.9 miles/25 minutes from the Atlanta Hartfield-Jackson International Airport. The hotel's phone number is 404-521-0000 and the general fax number is 404-586-6128. The website for the hotel is The Atlanta Marriott Marquis.

    For information on the city of Atlanta GA, visit the Atlanta GA Convention and Visitors Bureau Website at Discover Atlanta.

    PUBLIC TRANSIT: To travel using the MARTA Metropolitan train from the Hartsfield-Jackson International Atlanta Airport (MARTA Airport Station), walk to the Domestic Terminal, between North and South Baggage claims. Here, you are able to board either the Gold or the Red line. Both train lines travel directly from the airport to the Peachtree Center stop, which is about a 6-minute walk from the Atlanta Marriott Marquis. Trains operate from 4:45am-1:00am on weekdays and from 6:00am-1:00am on weekends. Fares are $2.50 + an additional $1 ticket fee. For further information regarding schedules and exact pricing, please visit: MARTA Train Stations and Schedules

    SHUTTLE SERVICE: There are multiple Shared-Ride Shuttle service providers throughout Atlanta. Shared-Ride services provide transportation to and from the Atlanta central business district: Downtown, Midtown and Buckhead. For information on shared-ride shuttle options, please visit: Hartsfield-Jackson Atlanta International Airport Ground Transportation.

    TAXI: Estimated taxi fare in the metropolitan area of Atlanta from the Hartfield-Jackson International Airport to the Atlanta Marriott Marquis is $32 USD.

    RIDESHARING PROGRAM: Transportation Network Providers (TNP), also referred to as a “rideshare” company, provide prearranged transportation through an app, connecting passengers with drivers of vehicles for hire. Lyft and Uber are TNP companies operating in Atlanta, GA.

    Uber offers various discounts using a code for first time riders. Uber Promo

    PARKING: Valet parking is available at the Atlanta Marriott Marquis for $49 USD daily. Off-site self-parking is also available for $25 Daily, $6 Hourly.


    ASTM TRAINING SESSIONS

    ASTM staff will provide several training sessions on various subjects to educate and assist officers, members, and non-members of ASTM committees. The following topics will be discussed:

  • ASTM International Orientation (Monday) 12:00pm - 1:00pm

    Meeting attendees are invited to a welcome and orientation session. This session will provide a brief introduction to ASTM, its process electronic tools, and international activities. This is an interactive session and questions are encouraged as we like attendees to feel comfortable in participating at their standards meetings. Facilitated by ASTM staff, this session provides new and experienced members and visitors a chance to connect at the beginning of the Committee Week.

  • Balloting and Handling of Negative Votes (Tuesday) 12:00pm - 1:00pm

    This session will inform members on how to effectively move documents through the ASTM balloting process, from initiating a subcommittee ballot through main committee and Society review. A review of the role of COS (Committee on Standards) is included. In addition, learn to get positive results from negative votes! Special focus on the procedural handling of negative votes throughout the balloting process.

  • Developing and Revising an ASTM Standard (Wednesday) 12:00 pm- 1:00pm

    This editorial training module will follow both new and revised standards to publication. The module will cover the key roles of your editor and the standard's technical contact in the writing, revising, and balloting of your standard until it is approved and published, as well as review ASTM's tools that help with the process. Included in the module will be a brief review of work item registration and the three stages of balloting.

    Refreshments will be available at all hour-long training sessions.


    SYMPOSIA

    To access the symposia/workshops/seminar objectives, registration fee information, and online registration, click on the title of the event below. You may also register online to attend a symposium or workshop at the "Register" link above.

    Symposium on Advances in Accelerated Testing and Predictive Methods in Creep, Fatigue, and Environmental Cracking (Wednesday-Friday) (Sponsored by Committee E08)

    2021 Workshop on Transparent Enclosures and Materials (Wednesday) (Sponsored by Committee F07)

    If you have questions regarding only the symposium/workshop registration contact the Symposia Department:symposia@astm.org at 610-832-9698.


    COMMITTEE ACTIVITY FEES

    Several ASTM committees collect a voluntary fee to support activities associated within the committee such as awards, social events, etc. Each committee determines the amount and encourages your contribution. The activity fee can be paid online in advance on the preregistration page. This voluntary contribution is not an ASTM International society fee.


    SPECIAL ACTIVITY

    Several committees hold planned banquet events. You have the ability to purchase your tickets online in advance on the preregistration page. Your tickets will be available on-site at the Registration Area.



    COMPLIMENTARY SUPPORT SERVICES

    ASTM MEMBERS WORK AREA: ASTM will provide computers with internet connections. This area will also be wireless for your laptop computer. You may visit the ASTM website, apply or renew your membership, order publications or check your email. The complimentary wireless service is limited to the members' work area and the meeting rooms.

    ASTM meetings offer on-site services from the ASTM staff. We provide photocopying service, audio/visual equipment, and a members' work area with complimentary internet computers.


    SPOUSES' HOSPITALITY

    Join us for breakfast Monday through Thursday from 8:30am to 9:30am at the Atlanta Marriott Marquis.


    DRESS/WEATHER

    Attendees have the option to determine their dress at ASTM meetings. Business casual attire is acceptable at this meeting and appropriate for Atlanta, GA. The average temperatures in November range from a high of 64 degrees Fahrenheit to a low of 43 degrees Fahrenheit.


    MISCELLANEOUS

    Thank you for payment of an activity fee, special event fee, or symposia fee during your ASTM International meeting registration.

    Please see the policies below for refunds.

    ACTIVITY FEE: Activity Fees are a voluntary contribution to that committee, in the event you need a refund, please request by emailing meetings@astm.org. Due to the voluntary nature of this fee you may request a refund up to the last day of the event. You will see a refund on your credit card statement within 5 to 10 business days.

    SPECIAL EVENT FEE: For a special event fee, which may include banquet functions or committee activity such as; dinner, reception, lunch, or tours. All refunds must be requested within five (5) business days prior to the event. The refund will appear on your credit card within 5-10 business days.

    SYMPOSIA REFUND: A refund of the symposium fee will be honored only if requested at least 10 business days prior to the workshop.

    If you have more questions, feel free to contact our meetings or symposia teams at meetings@astm.org or at symposia@astm.org.


    Please advise the hotel and ASTM of any disability which will require special attention. The Atlanta Marriott Marquis is following ADA standards.


    QUESTIONS

    For information on ASTM International's products and services, please visit the ASTM website at www.astm.org.

    Questions concerning general registration, accommodations, travel, hotel, logistics, etc. contact the ASTM Meetings Department at meetings@astm.org.

    Trouble processing a Committee or Symposia Fee? In order to process payments online you must update your internet browser to the most current version. If you are unable to update your browser, you may pay these fees on-site or click here


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