D02 June 2018 Meeting

    June 24-28, 2018

    JW Marriott Phoenix Desert Ridge

    Phoenix, AZ


    PRE-MEETING CHECKLIST

    Pre-register for Committee(s) Meeting(s) - There is no fee to attend an ASTM Meeting but one must register (note that this does not register you at the hotel).
    • Pre-registration on the ASTM website expedites the on-site registration process by allowing you to proceed to the pre-registration desk on-site
    • Pay for committee activity fees and/or food events online
    • If you cannot pre-register prior to the meeting, on-site registration is available

    Register for Symposium/Workshop
    Review the prior meeting minutes for current committee activities
    Review Ballot Closing Reports, especially those in which you have a particular interest
    Review posted meeting agendas
    Download Material in Preparation for the Meeting
    • My Schedule (Customize your schedule in an Excel file, highlighting meetings you would like to attend, can be used for multiple committees)
    • MyMeetingsMaterial (Compile a ZIP File of your agendas, minutes, ballot items, closing reports and schedules

    Review Online Training Modules offered prior to the meeting, these can be found on the ASTM Website at this link - Member Training
    • Plan to attend Committee Week Training Modules conducted by ASTM Staff on Tuesday and Wednesday
    • Check with your committee's leadership for committee specific training offered during the meeting

    If you need copies made for your meeting or AV support, contact your Staff Manager three weeks prior to the meeting
    Invite a colleague to attend the meeting
    Contact your Staff Manager with any questions you may have.

    COMMITTEE SCHEDULE AND MEETING INFORMATION

    COMMITTEESDATESSTAFF MANAGERPHONE
    (610) 832-
    D01 on Paint and Related Coatings, Materials, and Applications (24-26)Karen Murphy(9525)
    D02 on Petroleum Products, Liquid Fuels, and Lubricants (24-28)Alyson Fick(9710)
    D03 on Gaseous Fuels (26-27)Brian Milewski(9619)
    D16 on Aromatic Hydrocarbons and Related Chemicals (27-28)Kristy Straiton(9640)
    D19 on Water (25-27)Brian Milewski(9619)
    D32 on Catalysts (27-28)Kelly Paul(9745)
    E48 on Bioenergy and Industrial Chemicals from Biomass (27)Brian Milewski(9619)
    G03 on Weathering and Durability (24-26)Karen Murphy(9525)
    • D01 on Paint and Related Coatings, Materials, and Applications
      Dates: (24-26)
      Staff Manager: Karen Murphy
      Phone: (610) 832-9525
    • D02 on Petroleum Products, Liquid Fuels, and Lubricants
      Dates: (24-28)
      Staff Manager: Alyson Fick
      Phone: (610) 832-9710
    • D03 on Gaseous Fuels
      Dates: (26-27)
      Staff Manager: Brian Milewski
      Phone: (610) 832-9619
    • D16 on Aromatic Hydrocarbons and Related Chemicals
      Dates: (27-28)
      Staff Manager: Kristy Straiton
      Phone: (610) 832-9640
    • D19 on Water
      Dates: (25-27)
      Staff Manager: Brian Milewski
      Phone: (610) 832-9619
    • D32 on Catalysts
      Dates: (27-28)
      Staff Manager: Kelly Paul
      Phone: (610) 832-9745
    • E48 on Bioenergy and Industrial Chemicals from Biomass
      Dates: (27)
      Staff Manager: Brian Milewski
      Phone: (610) 832-9619
    • G03 on Weathering and Durability
      Dates: (24-26)
      Staff Manager: Karen Murphy
      Phone: (610) 832-9525

    SYMPOSIUM AND WORKSHOPS

    To access the workshop objectives, registration fee information, and online registration, click on the title of the event below. You may also register online to attend a symposium or workshop at the "Register" link above.

    Workshop on FZG Gear Lubricant Tests and Gear Rating (Sponsored by Committee D02)
    Thursday

    If you have questions regarding only the symposium/workshop registration, contact Symposia Operations: symposia@astm.org or 610-832-9568.


    ASTM TRAINING SESSIONS

    ASTM will provide several training sessions on various subjects to educate and assist officers, members and non-members of ASTM committees. The following topics will be discussed:

  • Understanding Test Method Precision, Bias, ILS Design, Statistical Quality Control Charts, and TIER III SQC Requirements
    Saturday, 8:30am - 4:30pm

    This one-day seminar will present an overview on test method precision, bias, ILS design, and statistical control charts. ASTM repeatability, reproducibility, intermediate precision, and bias will be discussed, along with ASTM D6300 ILS design requirements to establish r, R, and critical success factors. Test method "in-statistical-control" concept will be discussed along with control chart work process and tools per ASTM D6299. The seminar will wrap up with a brief discussion on EPA Tier III SQC requirements, followed by a general Q&A.

    Registration is required to attend: Understanding Test Method Precision, Bias, ILS Design, Statistical Quality Control Charts, and TIER III SQC Requirements Registration

  • Workshop: Committee D02 Member Orientation
    Monday, 7:00am - 8:00am

    This orientation will include an overview of ASTM and the organization and structure of D02. Learn about your role and responsibilities as a new D02 member. There will be an opportunity to ask questions. All members, especially new members and visitors, are encouraged to attend. The orientation will be presented by Greg Miiller, Committee D02 First Vice-Chairman.

  • ASTM Staff Support Question and Answer Sessions
    Monday, 8:00am - 10:15am and 3:00pm - 5:00pm
    Tuesday, 8:00am - 10:15am and 3:00pm - 5:00pm
    Wednesday, 9:15am - 10:15am and 3:00pm - 5:00pm
    ASTM Registration Desk

    These Q&A sessions will provide members (new and experienced) with an opportunity to ask questions about ASTM systems and services. Members have access to electronic tools that facilitate your participation at any place, at any time. These tools prepare you for meetings, keep you informed, provide technical contact information, and ultimately enable your input to the consensus process. Staff will be on hand to "show you around" the website, provide information on registering work items, work item collaboration areas, submitting ballot items and online negative ballot resolutions, or simply help with administrative issues. Editorial Staff will also be available to provide assistance. Please feel free to drop in and ask questions!

  • Workshop: Introduction to the Interlaboratory Study Program (ILS)
    Monday, 12:00pm - 1:00pm

    This module is designed to familiarize members with the ILS Program, its features, benefits, capabilities, and the online registration process. Research Reports will also be specifically addressed during the session. This workshop will benefit anyone planning to run (or participate in) an interlaboratory study to generate a precision statement for a new or existing ASTM test method. Presented by Phillip Godorov and Caitlin Farrell, ASTM ILS Staff.

  • Interlaboratory Studies (ILS) Question and Answer Sessions
    Monday, 8:00am - 10:15am and 3:00pm - 5:00pm
    Tuesday, 8:00am - 10:15am and 3:00pm - 5:00pm
    Wednesday, 8:00am - 10:15am and 3:00pm - 5:00pm

    In addition to the ILS Workshop schedule above, several ILS Q&A Sessions have been planned with ASTM ILS Staff. Please feel free to drop by and ask questions about, or brainstorm ideas for, your upcoming interlaboratory studies. ILS representatives will also be available to review the status of your current interlaboratory studies and help you plan the next steps. Sessions are open to all, and no appointments are needed.

  • Business Enhancement Solutions: Using ASTM SpecBuilder to streamline your corporate document development
    Monday, 4:00pm - 5:00pm
    Tuesday, 4:00pm - 5:00pm

    This training session will provide an overview and demonstration of the lastest product from ASTM, SpecBuilder. This tool will help organizations develop internal specifications, test methods, and procedures in a secure and streamlined platform. It allows you to collaborate with colleagues, vote on your internal specifications, codes, and regulations to ensure your organization has achieved consensus internally! It also allows you to maintain a record of drafts, comments, and revisions in a single online repository. Capture all of the expertise necessary to complete your project efficiently!

  • Training Module: Voting Rights and Balloting, Handling Negative Votes
    Tuesday, 12:00pm - 1:00pm

    This session will inform members on how official votes are assigned and what they mean and how to effectively move documents through the ASTM balloting process, from initiating a subcommittee ballot through main committee and Society review. A review of the role of COS (Committee on Standards) is included. In addition, learn to get positive results from negative votes! Special focus on the procedural handling of negative votes throughout the balloting process. The module will be presented by Alyson Fick, ASTM Staff.

  • Seminar: Jump Start Your ILS with D7778 and D6300
    Tuesday, 5:30 - 6:30pm

    Are you developing or revising a test method? Preparing to evaluate precision? The purpose of this workshop is to help you better understand how to utilize D7778 and D6300 when planning, organizing, running, and evaluating an interlaboratory study. In this presentation, we will work through actual examples, bringing these concepts to life. Appropriate for anyone involved in standard test method development, laboratory analysts and managers, as well as those who reference standards in their work. This module will be presented by Andrew Tachovsky and Phillip Godorov.

  • Workshop: International Participant and Member Orientation
    Wednesday, 7:00am - 8:00am

    Meeting attendees are cordially invited to a special welcome and orientation session centered on international participants. Attendees will have the opportunity to meet other international meetings participants, including ASTM Member of the Board James Simnick. This session will provide a very brief introduction to ASTM, its activities, process, electronic tools and international outreach that connect you to ASTM's global network of experts and information. There will also be ample time to ask any questions. This session provides new and experienced international members and visitors a chance to connect at the Committee Week. This seminar will be presented by ASTM Staff.

  • ASTM International Proficiency Testing Program PTP2 Portal Training
    Wednesday, 12:00pm - 1:00pm

    This training session will provide an overview and demonstration of the ASTM Proficiency Testing Program new PTP2 Portal. The PTP2 Portal is a web-based program that allows participants to access important documents and information from one convenient location. The training will review how to access the lab worksheets and lab instructions, how to review important dates and enter their analytical results. Downloading the final statistical report can will also be discussed. If you are having issues accessing the new portal, have questions about the new portal, or are just interested to see the new system, please join us.


    PREREGISTRATION

    You must be registered to attend ASTM Meetings. Use our online registration form where you have the ability to register for multiple events, pay fees in advance using a credit card and receive an electronic confirmation. You may register online at the "Register" link above.

    When you preregister online you will receive emails on committee meetings, final announcements and other information that will help you prepare for your meeting. The registration information significantly assists us in preparations for the committee week.

    The cut-off for preregistration is Wednesday, June 20, 2018. After this date, please register on-site at the ASTM Registration Desk at the JW Marriott Phoenix Desert Ridge.


    HOTEL INFORMATION

    All meetings will be held at the JW Marriott Phoenix Desert Ridge, 5350 East Marriott Drive, Phoenix, Arizona, 85054. Reservations may be made by telephoning the hotel at +1.480.293.5000. To make your hotel reservation online, visit: JW Marriott Phoenix Desert Ridge Reservations. Select your dates and proceed as instructed. If you need assistance with your hotel reservation, call the hotel directly.

    Group rate will be honored until the ASTM block is full, but no later than May 25, 2018. Reserved rooms may be SOLD OUT prior to the cut-off date. You may be charged a higher rate if reservations are received after the cut-off date. ASTM rates are $169 USD single/double, plus tax (you must mention ASTM in order to receive the group rate).

    U.S. GOVERNMENT RATES: The JW Marriott Phoenix Desert Ridge has a limited number of rooms at the government per diem rate. To make your hotel reservation online, visit: JW Marriott Phoenix Desert Ridge Government Reservations.

    The JW Marriott Phoenix Desert Ridge is sold out on certain nights.

    OVERFLOW HOTEL:

    Holiday Inn Express & Suites Phoenix North-Scottsdale
    4575 E Irma Lane
    Phoenix, AZ 85050

    Rate: $89. Rate includes breakfast buffet, Wi-Fi & self-parking.
    +1.833.259.3117. Please mention the D02 June Committee Meetings (Group code - D02)

    To make your hotel reservation online, visit: Holiday Inn Express & Suites Phoenix North-Scottsdale Reservations.

    IMPORTANT! ASTM rates are non-commissionable. If you book your reservation through a travel agent they must ask for a non-commissioned ASTM Group Rate. ASTM cannot adjust your higher rate if commissions were paid to a travel agency, or if you reserved a sleeping room outside of the ASTM group room block.

    ADVANCE DEPOSIT/ CANCELLATION POLICY: A Guarantee Deposit equal to one night's room and tax will be charged to the card on file upon booking your reservation at both the JW Marriott Phoenix Desert Ridge and the Holiday Inn Express & Suites Phoenix North-Scottsdale. This deposit will be refundable should you cancel your reservation through the end of the business day on April 27, 2018. Deposits will be non-refundable for any cancellations made on or after April 28, 2018.

    CONFIRMATION NOTICES: A confirmation number is provided to you electronically once your reservation has been submitted.

    INTERNET: The JW Marriott Phoenix Desert Ridge offers complimentary wireless connections in public spaces. The hotel charges $14.95 per day in guest rooms.

    Marriott Rewards Program: All Rewards members enjoy free in-room Wi-Fi when they book directly on Marriott.com, Marriott’s mobile app, 1-800 MARRIOTT or through a Marriott hotel. If you are not already a member, you may join here: Marriott Rewards Member.

    ASTM MEMBERS WORK AREA: ASTM provides computers with an internet connection. This area will also be wireless. You may visit the ASTM website, apply or renew your membership, order publications or check your email.


    TRANSPORTATION AND LOCAL INFORMATION

    The hotel is located approximately 22 miles/25 minutes from Phoenix Sky Harbor International Airport (PHX). The hotel's phone number is +1.480.293.5000. The website for the hotel is JW Marriott Phoenix Desert Ridge.

    For information on the city of Phoenix, please visit: www.visitphoenix.com.

    AIRPORT SHUTTLE SERVICE: Shuttle transportation to and from Phoenix Sky Harbor International Airport is available from SuperShuttle:www.SuperShuttle.com; fee: approximately $45 USD round trip; reservation required. Taxis cost approximately $65 USD one way.

    PUBLIC TRANSPORTATION: Please visit www.valleymetro.org for more information.

    RIDESHARING PROGRAM: Transportation Network Providers (TNP), also referred to as a “rideshare” company, provide prearranged transportation through an app, connecting passengers with drivers of vehicles for hire. Lyft and Uber are TNP companies operating in Phoenix.

    PARKING: JW Marriott Phoenix Desert Ridge parking is $10 for daily, on-site parking and valet parking is $29 daily.


    SPOUSES' HOSPITALITY

    Join us for coffee and breakfast pastries Monday through Thursday from 8:30am to 9:30am at the JW Marriott Phoenix Desert Ridge. For city information and brochures, contact the Phoenix Convention and Visitor Bureau at: www.visitphoenix.com.

    PRIVATE HOSPITALITIES - Please remember that groups hosting hospitalities in meeting rooms may begin no earlier than 6:00pm, Monday through Wednesday. This will avoid conflicting with ASTM meetings. We appreciate your cooperation and you may contact Melissa Thomas, ASTM Meetings Manager at mthomas@astm.org if you have any questions pertaining to the procedures for hospitalities.


    COMPLIMENTARY SUPPORT SERVICES AND AMENITIES

    Committee Week Meetings offer on-site services from the ASTM staff. We provide photocopying service, audio/visual equipment, and a members' work area with complimentary internet computers. We also have an editor on-site to assist you with the form and style of standards, editorial changes and first drafts of standards.


    DRESS/WEATHER

    Attendees have the option to determine their dress at ASTM meetings. Business casual attire is acceptable at this meeting and appropriate for Phoenix. The average temperatures in June range from a high of 104 degrees Fahrenheit to a low of 76 degrees Fahrenheit.


    ACTIVITY FEES

    Several ASTM committees collect a voluntary fee to support activities associated within the committee such as awards, social events, etc. Each committee determines the amount, encourages your contribution, and can be paid on-line in advance on the preregistration page. This voluntary contribution is not an ASTM International society fee.


    MISCELLANEOUS

    Please advise the hotel and ASTM of any disability which will require special attention. The JW Marriott Phoenix Desert Ridge is in compliance with ADA standards.


    QUESTIONS / INFORMATION

    For information on ASTM International's products and services, please visit the ASTM website at www.astm.org.

    Questions concerning general registration, accommodations, travel, hotel, logistics, etc. contact Annika Petroski in the ASTM Meetings Department at +1.610.832.9707 or apetroski@astm.org.