Meetings / Hotel and Meeting Information
D02 Petroleum Products and Lubricants
Transportation and Directions
ASTM Training Sessions
Committee Activity Fees
Complimentary Support Services
Pre-register for Committee(s) Meeting(s) - There is no fee to attend an ASTM Meeting but one must register (note that this does not register you at the hotel).
Register for Symposium/Workshop
Review the prior meeting minutes for current committee activities
Review Ballot Closing Reports, especially those in which you have a particular interest
Review posted meeting agendas
Download Material in Preparation for the Meeting
Review Online Training Modules offered prior to the meeting, these can be found on the ASTM Website at this link - Member Training
If you need copies made for your meeting or AV support, contact your Staff Manager three weeks prior to the meeting
Invite a colleague to attend the meeting
Contact your Staff Manager with any questions you may have.
To view your committee schedule, use the convenient link on this meetings page. Approximately two weeks prior to the meeting, meeting room names will be added to the schedule.
You must be registered to attend ASTM Meetings. Use our online registration form where you have the ability to register for multiple events, pay fees in advance using a credit card and receive an electronic confirmation. You may reguster onlinr at the "Register" link above.
When you preregister online you will receive emails on committee meetings, final announcements and other information that will help you prepare for your meeting. The registration information significantly assists us in preparations for the committee week.
The cut-off for preregistration is Wednesday, November 28, 2012. After this date please register on-site at the ASTM Registration Desk at the Norfolk Waterside Marriott.
All meetings will be held at the Norfolk Waterside Marriott, 235 East Main St., Norfolk, VA 23510. Reservations may be made at both the Norfolk Waterside Marriott and the Sheraton Norfolk Waterside. Reservations may be made at both the Norfolk Waterside Marriott at Reservation at Norfolk Waterside Marriott 757-627-4200 or the Sheraton Norfolk Waterside at Reservation at the Sheraton Norfolk Waterside 757-622-6664. Select your dates and proceed as instructed. If you need assistance with your hotel reservation call the hotel directly. Hotels are located across the street from each other.
Group rate will be honored until the ASTM block is full but no later than November 5, 2012 ASTM rates are $129. All guest rates are subject to a Norfolk 8% city tax, 5% state tax and $1.00 city bed tax (you must mention ASTM in order to receive a group rate). You may be charged a higher rate if reservations are received after the cut-off date, or when the block is full.
U.S. GOVERNMENT RATES: The Norfolk Waterside Marriott a limited number of rooms at the government per diem rate of $89. To obtain a government rate, Government Reservation at Norfolk Waterside Marriott or call the hotel directly at 757-627-4200. Please refer to the ASTM International government block to make your reservation.
IMPORTANT! ASTM Rates are non-commissionable. If you book your reservation through a travel agent they must ask for a non-commissioned ASTM Group Rate. ASTM cannot adjust your higher rate if commissions were paid to a travel agency.
ADVANCE DEPOSIT: The Norfolk Waterside Marriott and Sheraton Norfolk Waterside require a credit card to guarantee your reservation.
CONFIRMATION NOTICES: The Norfolk Waterside Marriott and Sheraton Norfolk Waterside sends confirmations by email.
CANCELLATION/CHANGE POLICY: The Norfolk Waterside Marriott and Sheraton Norfolk Waterisde require a 72 hour notice prior to arrival date for refund of deposit.
Check the ASTM website for updates on overflow hotel room availability.
INTERNET: The Norfolk Waterside Marriott offers wireless connections in the guest rooms at a cost of $9.95 per day. There is complimentary internet service in the lobby of the hotel. The Sheraton Norfolk Waterside offers wireless connections in the guest rooms at a cost of $9.95 per day. There is complimentary internet servie in the Club Lounge.
ASTM MEMBERS WORK AREA: ASTM is providing computers with an internet connection. This area will also be wireless for your laptop computer. You may visit the ASTM website, apply or renew your membership, order publications or check your email. The complimentary wireless service is limited to the members work area only. The meeting rooms throughout the hotel will not have internet connections.
Hotels are located approximately 10 miles/20 minutes from Norfolk International Airport. The Norfolk Waterside Marriott hotel's phone number is 757-627-4200. The web site for the hotel is Norfolk Waterside Marriott Information. The phone number for the Sheraton Norfolk Waterside is 757-622-6664. The web site for the hotel is Sheraton Norfolk Waterside Information.
For information on the city of Norfolk visit the Norfolk Convention and Visitors Bureau Website at: Norfolk Convention & Visitors Bureau
AIRPORT SHUTTLE SERVICE: James River Transportation Shuttle Service is available 24 hours at the baggage claim terminal at the Norfolk International Airport. Reservations are recommended call 757-963-0433. The cost is $27 one-way. Taxis cost approximately $40.
PARKING: Overnight parking at the Norfolk Waterside Marriott is $19.00, valet parking is $26.00 and self parking is $12.00. Sheraton Norfolk Waterisde parking is valet overnight $22.00, parking just for the ASTM Meeting is $12.00 and self parking is $1.00 per hour up to 4 hours after 4 hours parking is $13.00. Both hotels have in and out privileges.
ASTM will provide several training sessions on various subjects to educate and assist officers, members and non-members of ASTM committees. The following topics will be discussed:
To complement the ILS Workshop schedule above, additional ILS Q&A sessions have been scheduled with ASTM ILS Staff - Review, plan, and discuss current and upcoming interlaboratory studies with ASTM ILS Staff. Open to all. Q&A by Phillip Godorov and Caitlin Farrell, ASTM ILS Staff.
Several ASTM committees collect a voluntary fee to support activities associated within the committee such as awards, social events, etc. Each committee determines the amount, encourages your contribution, and can be paid on-line in advance on the preregistration page. This voluntary contribution is not an ASTM International society fee.
Several committees hold planned banquet events. You now have the ability to purchase your tickets on-line in advance on the preregistration page. Your tickets will be available on site at the Registration Area.
ASTM meetings offer on-site services from the ASTM staff. We provide photocopying service, audio/visual equipment, and a members' work area with complimentary internet computers. We also have an editor on-site to assist you with the form and style of standards, editorial changes and first drafts of standards.
Join us for coffee and breakfast pastries Monday through Wednesday from 8:30am to 9:30am at the Norfolk Waterside Marriott. A representative from the Norfolk Convention and Visitors Bureau will be on hand with information on what to see and do in Norfolk. For city information and brochures, contact the Norfolk Convention and Visitor Bureau at 800-368-3097 or visit the website: Norfolk Convention & Visitors Bureau
PRIVATE HOSPITALITIES - Please remember that groups hosting hospitalities in meeting rooms may begin no earlier than 6:00pm, Monday through Wednesday. This will avoid conflicting with ASTM meetings. We appreciate your cooperation and you may contact Melissa Thomas, ASTM Meetings Manager, at 610-832-9652 or email@example.com if you have any questions pertaining to the procedures for hospitalities.
Attendees have the option to determine their dress at ASTM meetings. Business casual attire is acceptable at this meeting and appropriate for Norfolk. The average temperatures in December range from a high of 52 degrees to a low of 35 degrees.
Please advise the hotel and ASTM of any disability which will require special attention. The Norfolk Waterside Marriott is in compliance with ADA standards.
For information on ASTM International's products and services, please visit the ASTM website at ASTM website.
Questions concerning general registration, accommodations, travel, hotel, logistics, etc. contact Dottie Meyers in the ASTM Meetings Department at 610-832-9706 or firstname.lastname@example.org.