Meetings / General InformationF40 Declarable Substances in Materials
To view your committee schedule, use the convenient link on this meetings page. Approximately two weeks prior to the meeting, meeting room names will be added to the schedule.
You must be registered to attend ASTM Meetings. Use our online registration form where you have the ability to register for multiple events, pay fees in advance using a credit card and receive an electronic confirmation.
When you preregister online you will receive emails on committee meetings, final announcements and other information that will help you prepare for your meeting. The registration information significantly assists us in preparations for the committee week.
The cut-off for preregistration is Wednesday, April 10, 2013. After this date, please register on-site at the ASTM Registration Desk at the JW Marriott Indianapolis.
To preregister for a meeting, click on the committee 'register' link next to the committee name in the list above.
All meetings will be held at the JW Marriott Indianapolis, 10 S. West St., Indianapolis, IN 46204. Reservations may be made at the JW Marriott by using the online reservation system JW Marriott Indianapolis.
Select your dates and proceed as instructed. Reservations may also be made by telephoning the JW Marriott Hotel at 1-866-704-6162 (you must mention ASTM in order to receive the group rate).
Group rate will be honored until the ASTM block is full but no later than March 15, 2013. Reserved rooms may be SOLD OUT prior to the cut-off date. ASTM rates are $159 single/double plus 17% tax at the JW Marriott Indianapolis. You may be charged a higher rate if reservations are received after the cut-off date, or when the block is full.
The JW Marriott is sold out on certain days. Please contact the Marriott Courtyard Indianapolis for reservatons. To make your reservation contact call the Marriott Courtyard at 1-317-822-9029
U.S. GOVERNMENT RATES: You must contact the Marriott Courtyard Indianapolis, 601 West Washington St. for the Government per diem rate of $91 plus 17% tax. To obtain a government rate go online at Marriott Courtyard Indianapolis. Reservations may also be made by telephoning the hotel at 1-317-822-9029. You must present your ID at the front desk upon check-in. The hotel is directly connected to the JW Marriott.
IMPORTANT! ASTM Rates are non-commissionable. If you book your reservation through a travel agent they must ask for a non-commissioned ASTM Group Rate. ASTM cannot adjust your higher rate if commissions were paid to a travel agency.
ADVANCE DEPOSIT: JW Marriott Indianapolis and Marriott Courtyard Indianapolis require a credit card to guarantee your reservation.
CONFIRMATION NOTICES: A confirmation number is provided to you electronically once your reservation has been submitted.
CANCELLATION/CHANGE POLICY: At the JW Marriott Indianapolis, notice of cancellation must be received by 6:00pm on the day of arrival.
Check the ASTM website for updates on overflow hotel room availability.
INTERNET: The JW Marriott Indianapolis has high speed internet access at $14.95 per day. The hotel offers free wireless internet service in the hotel lobby.
ASTM MEMBERS WORK AREA: ASTM is providing computers with an internet connection. This area will also be wireless for your laptop computer. You may visit the ASTM website, apply or renew your membership, order publications or check your email. The complimentary wireless service is limited to the members' work area only. The meeting rooms throughout the hotel will not have internet connections.
HEADQUARTERS AND TRANSPORTATION
The hotels are located approximately 20 miles/20 minutes from the Indianapolis International Airport. The hotel's phone number is 317-860-5800 and the general fax number is 317-822-8464. The website for the hotel is JW Marriott Indianapolis Information.
For information on the city of Indianapolis, visit the Indianapolis convention and Visitors Bureau website at: Indianapolis Convention and Visitors Bureau.
AIRPORT SHUTTLE SERVICE: Go Green is available at the baggage claim terminal. The phone number for the shuttle service is 800-589-6004. The shuttle runs every half hour from 8:00am to 11:00pm Monday through Sunday. The cost is $10 per person. Taxis cost approximately $35.
PARKING: Overnight parking is available at $32 for valet and $28 self-parking with in and out privileges.
ASTM TRAINING SESSIONS
ASTM staff will provide several training sessions on various subjects to educate and assist officers, members and non-members of ASTM committees. The following topics will be discussed:
- The ASTM Balloting Process and Addressing Negative Votes (Tuesday) 12:00pm - 1:00pm
This session will discuss the ASTM balloting process, how to resolve negative votes using the Online Negative Resolution Tool in the MyASTM section of the ASTM website and how to write an effective negative. Additionally, the roles that the subcommittee chairs, technical contacts, and ASTM Staff play throughout this process will be discussed.
Developing and Revising an ASTM Standard (Wednesday) 12:00pm - 1:00pm
During this joint Technical Committee Operations and Editorial module, we will review both new and revised standards as they go through the development and publication process. We will cover how standard ideas are introduced, drafted, and publicized as well as review ASTM's electronic tools and time-tested techniques for accelerating the development of your standard. Included in the workshop will be a brief review of work items registration, the three stages of balloting, and an explanation of the key roles of your editor and the standard's technical contact.
Refreshments will be available at all sessions.
Symposium on Building Walls Subject to Water Intrusion and Accumulation: Lessons from the Past and Recommendations for the Future (Sunday and Monday) (Sponsored by Committee E06) Seminar on Temporal Methods (Wednesday) (Sponsored by Committee E18)
To access the symposia/workshops/seminar objectives, registration fee information, and online registration, click on the title of the event below. You may also register online to attend a symposium or workshop at the "Register" link above.Workshop on Legislative and Regulatory Trends in Plumbing Products (Wednesday) (Sponsored by Committee B05)
If you have questions regarding only the symposium/workshop registration, contact the ASTM Symposia Operations Department at 610-832-9677.
COMMITTEE ACTIVITY FEES
Several ASTM committees collect a voluntary fee to support activities associated within the committee such as awards, social events, etc. Each committee determines the amount, encourages your contribution, and can be paid online in advance on the preregistration page. This voluntary contribution is not an ASTM International society fee.
Please purchase your tickets online in advance if you plan to attend any events. Your tickets will be available at the registration desk.
COMPLIMENTARY SUPPORT SERVICES
Committee Week Meetings offer on-site services from the ASTM staff. We provide photocopying service, audio/visual equipment, and a members' work area with complimentary internet computers. We also have an editor on-site to assist you with the form and style of standards, editorial changes and first drafts of standards.
Join your elected officers and staff for a continental breakfast on Wednesday at 7:00am sharp at the JW Marriott Indianapolis. At this breakfast, you will hear an update on ASTM and have an opportunity to ask questions or share your comments. You may pick up your ticket at the ASTM Registration Desk.
Join us for coffee and breakfast pastries Monday through Wednesday from 8:30am to 9:30am at the JW Marriott Indianapolis. A representative from the Indianapolis Convention and Visitors Bureau will be on hand with information on what to see and do in Indianapolis. For city information and brochures, contact the Indianapolis Convention and Visitor Bureau at: Indianapolis Convention and Visitors Bureau
Attendees have the option to determine their dress at ASTM meetings. Business casual attire is acceptable at this meeting and appropriate for Indianapolis. The average temperatures in April range from a high of 63 degrees to a low of 42 degrees.
Please advise the hotel and ASTM of any disability which will require special attention. The JW Marriott Indianapolis Hotel is in compliance with ADA standards.
For information on ASTM International's products and services, please visit the ASTM website at ASTM website.
Questions concerning general registration, accommodations, travel, hotel, logistics, etc. contact Dottie Meyers in the ASTM Meetings Department at 610-832-9706 or firstname.lastname@example.org.