Meetings / General InformationF40 Declarable Substances in Materials
To view your committee schedule, use the convenient link on this meetings page. Approximately two weeks prior to the meeting, meeting room names will be added to the schedule
When you preregister online you will receive emails on committee meetings, final announcements, and other information that will help you prepare for your meeting. The registration information significantly assists us in preparations for the committee week.
The cut-off for preregistration is Wednesday, November 6, 2013. After this date, please register on-site at the ASTM Registration Desk at the Hyatt Regency Jacksonville Riverfront.
All meetings will be held at the Hyatt Regency Jacksonville Riverfront, 225 East Coastline Drive, Jacksonville, FL 32202. Reservations may be made by via our online reservation system at Reservation at Hyatt Regency Jacksonville Riverfront.
Select your dates and proceed as instructed. Reservations may also be made by telephoning the hotel at 1-800-233-1234 (you must mention ASTM in order to receive the group rate.) If you need assistance with your reservation call the Passkey customer service department at 1-800-421-1442.
The cut-off date to make your reservation has passed; however, there are still rooms available on limited dates. ASTM rates are $155 single/double plus 14.13% tax. The Hyatt Regency Jacksonville Riverfront has a limited number of rooms at the government per diem rate of $80 plus 14.13% tax. You must present your ID at the front desk upon check-in. You may be charged a higher rate if reservations are received after the cut-off date, or when the block is full.
ASTM has secured an overflow block of rooms at the Omni Jacksonville Hotel. ASTM rates are $139 single/double plus 13% tax. The cut-off date is October 20, 2013. To make your reservation, please call (904) 355-6664 or to make your reservation online, please visit: Reservation at Omni Jacksonville Hotel.
IMPORTANT! ASTM rates are non-commissionable. If you book your reservation through a travel agent they must ask for a non-commissioned ASTM Group Rate. ASTM cannot adjust your higher rate if commissions were paid to a travel agency.
ADVANCE DEPOSIT: Hyatt Regency Jacksonville Riverfront requires a credit card to guarantee your reservation.
CONFIRMATION NOTICES: A confirmation number is privided to you electronically once your reservation has been submitted.
CANCELLATION/CHANGE POLICY: At the Hyatt Regency Jacksonville Riverfront, notice of cancellation must be received by 3:00pm the day prior to arrival.
Check the ASTM website for updates on overflow hotel room availability.
INTERNET: The Hyatt Regency Jacksonville Riverfront provides internet access through the hotel at a cost of $14.95 for 24 hours. The hotel offers free wireless internet service in the hotel lobby.
ASTM MEMBERS WORK AREA: ASTM will provide computers with internet connections. This area will also be wireless for your laptop computer. You may visit the ASTM website, apply or renew your membership, order publications or check your email. The complimentary wireless internet service is limited to the members' work area and the meeting rooms.
HEADQUARTERS AND TRANSPORTATION
The hotel is located approximately 15 miles/15-20 minutes from the Jacksonville International Airport. The hotel's phone number is 904-588-1234 and the general fax number is 904-634-4554. The website for the hotel is Hyatt Regency Jacksonville Riverfont Information.
For information on the city of Jacksonville, visit the Jacksonville Convention and Visitors Bureau Website at: Jacksonville Convention and Visitors Bureau.
AIRPORT SHUTTLE SERVICE: Express Shuttle provides regularly scheduled shuttle service from Jacksonville International Airport to the Hyatt Regency Jacksonville Riverfront. The cost is $20 each way. Taxis cost approximately $40.
PARKING: Overnight parking is available at $20 for valet and $15 for self parking with in and out privileges.
ASTM TRAINING SESSIONS
- ASTM International - Your Leadership Connection (Tuesday) 12:00pm - 1:00pm
Standards setting and leadership go hand in hand. This module will highlight how your participation in ASTM can facilitate your professional development and enhance your leadership skills. You will also learn about the variety of leadership positions as well as opportunities available to enrich your participation. This module is targeted for members who are interested in taking a more active role in the ASTM technical committee activities.
Developing and Revising an ASTM Standard (Wednesday) 12:00pm - 1:00pm
Refreshments will be available at both sessions.
Workshop on Modularity and Tapers in Total Joint Replacement Devices (Tuesday) (Sponsored by Committee F04) 9th Annual Hydrogen Embrittlement Workshop (Thursday) (Sponsored by Committee F07) Workshop on Transparent Enclosures and Materials (Wednesday) (Sponsored by Committee F07)
If you have questions regarding only the symposium/workshop registration, contact the ASTM Symposia Operations Department at 610-832-9677.
COMMITTEE ACTIVITY FEES
Several ASTM committees collect a voluntary fee to support activities associated within the committee such as awards, social events, etc. Each committee determines the amount and encourages your contribution. The activity fee can be paid online in advance on the preregistration page. This voluntary contribution is not an ASTM International society fee.
Please purchase your tickets online in advance if you plan to attend any events. Your tickets will be available on-site at the registration desk.
COMPLIMENTARY SUPPORT SERVICES
Join us for coffee and breakfast pastries Monday through Wednesday from 8:30am to 9:30am at the Hyatt Regency Jacksonville Riverfront. A representative from the Jacksonville Convention and Visitors Bureau will be on hand with information on what to see and do in Jacksonville. For city information and brochures, contact the Jacksonville Convention and Visitor Bureau at: Jacksonville Convention and Visitors Bureau.
Attendees have the option to determine their dress at ASTM meetings. Business casual attire is acceptable at this meeting and appropriate for Jacksonville. The average temperatures in November range from a high of 72 degrees to a low of 49 degrees.
Please advise the hotel and ASTM of any disability which will require special attention. The Hyatt Regency Jacksonville Riverfront is in compliance with ADA standards.
Questions concerning general registration, accommodations, travel, hotel, logistics, etc. contact Dottie Meyers in the ASTM Meetings Department at 610-832-9706 or firstname.lastname@example.org.