Meetings / Hotel and Meeting Information

E17 Vehicle - Pavement Systems


PRE-MEETING CHECKLIST

Pre-register for Committee(s) Meeting(s) - There is no fee to attend an ASTM Meeting but one must register (note that this does not register you at the hotel).

  • Pre-registration on the ASTM website expedites the on-site registration process by allowing you to proceed to the pre-registration desk on-site
  • Pay for committee activity fees and/or food events online
  • If you cannot pre-register prior to the meeting, on-site registration is available

Register for Symposium/Workshop
Review the prior meeting minutes for current committee activities
Review Ballot Closing Reports, especially those in which you have a particular interest
Review posted meeting agendas
Download Material in Preparation for the Meeting
  • My Schedule (Customize your schedule in an Excel file, highlighting meetings you would like to attend, can be used for multiple committees)
  • MyMeetingsMaterial (Compile a ZIP File of your agendas, minutes, ballot items, closing reports and schedules

Review Online Training Modules offered prior to the meeting, these can be found on the ASTM Website at the following link: www.astm.org/MEMBER_TRAINING/
  • Plan to attend Committee Week Training Modules conducted by ASTM Staff on Tuesday and Wednesday
  • Check with your committee's leadership for committee specific training offered during the meeting

If you need copies made for your meeting or AV support, contact your Staff Manager three weeks prior to the meeting
Invite a colleague to attend the meeting
Contact your Staff Manager with any questions you may have.


SCHEDULE

To view your committee schedule, use the convenient link on this meetings page. Approximately two weeks prior to the meeting, meeting room names will be added to the schedule.


PREREGISTRATION

You must be registered to attend ASTM Meetings. Use our online registration form where you have the ability to register for multiple events, pay fees in advance using a credit card, and receive an electronic confirmation. You may register online at the "Register" link above.

When you preregister online, you will receive emails on committee meetings, final announcements, and other information that will help you prepare for your meeting. The registration information significantly assists us in preparations for the committee week.

The cut-off for preregistration is Wednesday, December 3, 2014. After this date, please register on-site at the ASTM Registration Desk at the Sheraton New Orleans.


HOTEL INFORMATION

All meetings will be held at the Sheraton New Orleans, 500 Canal St., New Orleans, LA 70130. Reservations may be made via our reservation link: Sheraton New Orleans Reservations

Select your dates and proceed as instructed. Reservations may also be made by telephoning the Sheraton New Orleans at 504-525-2500 (you must mention ASTM in order to receive the group rate).

Group rate will be honored until the ASTM block is full, but no later than November 30, 2014. ASTM rates are $189 single/double plus 13% tax. You may be charged a higher rate if reservations are received after the cut-off date, or when the block is full.

U.S. Government Rates: The Sheraton New Orleans has a limited number of rooms at the Government per diem rate of $154.

IMPORTANT! ASTM Rates are non-commissionable. If you book your reservation through a travel agent they must ask for a non-commissioned ASTM Group Rate. ASTM cannot adjust your higher rate if commissions were paid to a travel agency.

ADVANCE DEPOSIT: The Sheraton New Orleans requires a credit card to guarantee your reservation.

CONFIRMATION NOTICES: A confirmation number is provided to you electronically once your reservation has been submitted.

CANCELLATION/CHANGE POLICY: At the Sheraton New Orleans, notice of cancellation must be received 72 hours prior to arrival date.

Check the ASTM website for updates on overflow hotel room availability.

INTERNET: The Sheraton New Orleans has high speed internet access in all guestrooms at $12.95-$14.95 plus tax, daily.

ASTM MEMBERS' WORK AREA: ASTM is providing computers with an internet connection. This area will also be wireless for your laptop computer. You may visit the ASTM website, apply or renew your membership, order publications or check your email. The complimentary wireless service is limited to the members' work area only. The meeting rooms throughout the hotel will not have internet connections.


TRANSPORTATION AND DIRECTIONS

The Sheraton New Orleans is located approximately 15 miles/35 minutes from the Louis Armstrong International Airport. The hotel's phone number is 504-525-2500 and the general fax number is 504-595-5552. The website for the hotel is www.sheratonneworleans.com.

For information on the city of New Orleans, visit the New Orleans Convention and Visitors Bureau website at: www.neworleanscvb.com.

AIRPORT SHUTTLE SERVICE: You may reserve a ride between the Sheraton New Orleans and Louis Armstrong International Airport through New Orleans Airport Shuttle. Rates are $20 one way/$38 roundtrip. Call 504-522-3500 for information or make reservations online at least 24 hours prior to your flight time at Sheraton New Orleans Hotel Airport Shuttle. Taxis are available outside of baggage claim and the average fare to Sheraton New Orleans Hotel is $33.

PARKING: Valet parking service is available for the Sheraton New Orleans guests; the hotel does not offer self-parking. Vehicles are secured in a covered garage adjacent to the hotel. Due to limited space and height restrictions, parking is available on a first-come, first-served basis and the hotel cannot accommodate oversized vehicles. Overnight guest rate is $38 plus tax.


ASTM TRAINING SESSIONS

ASTM staff will provide several training sessions on various subjects to educate and assist officers, members and non-members of ASTM committees. The following topics will be discussed:

  • Developing and Revising an ASTM Standard (Tuesday) 12:00pm - 1:00pm

    During this joint Technical Committee Operations and Editorial module, we will review both new and revised standards as they go through the development and publication process. We will cover how standard ideas are introduced, drafted, and publicized as well as review ASTM's electronic tools and time-tested techniques for accelerating the development of your standard. Included in the workshop will be a brief review of work items registration, the three stages of balloting, and an explanation of the key roles of your editor and the standard's technical contact.

  • The ASTM Balloting Process and Addressing Negative Votes (Wednesday) 12:00pm

    This session will discuss the ASTM balloting process, how to resolve negative votes using the Online Negative Resolution Tool in the MyASTM section of the ASTM website and how to write an effective negative. Additionally, the roles that the subcommittee chairs, technical contacts, and ASTM Staff play throughout this process will be discussed.

  • Refreshments will be available at all sessions.


    SYMPOSIA

    To access the symposia/workshops/seminar objectives, registration fee information, and online registration, click on the title of the event below. You may also register online to attend a symposium or workshop at the "Register" link above.

    Workshop on Methods for Investigation of Unexpected Performance and Properties of Cementitious Mixtures (Sunday) (Sponsored by Committee C09).

    Workshop on Measurement Science and Thermometry (Tuesday) (Sponsored by Committee D04).

    If you have questions regarding only the symposium/workshop registration, contact the Symposia Department: hsparks@astm.org at 610-832-9677.


    COMMITTEE ACTIVITY FEES

    Several ASTM committees collect a voluntary fee to support activities associated within the committee such as awards, social events, etc. Each committee determines the amount, encourages your contribution, and can be paid online in advance on the preregistration page. This voluntary contribution is not an ASTM International society fee.


    SPECIAL ACTIVITY

    Please purchase your tickets online in advance if you plan to attend any events. Your tickets will be available at the registration desk.



    COMPLIMENTARY SUPPORT SERVICES

    Committee Week Meetings offer on-site services from the ASTM staff. We provide photocopying service, audio/visual equipment, and a members' work area with complimentary internet computers. We also have an editor on-site to assist you with the form and style of standards, editorial changes and first drafts of standards.


    SPOUSES' HOSPITALITY

    Join us for coffee and breakfast pastries Monday through Thursday from 8:30am to 9:30am at the Sheraton New Orleans. A representative from the New Orleans Convention and Visitors Bureau will be on hand with information on what to see and do in New Orleans. For city information and brochures, contact the New Orleans Convention and Visitor Bureau at: www.neworleanscvb.com.


    DRESS/WEATHER

    Attendees have the option to determine their dress at ASTM meetings. Business casual attire is acceptable at this meeting and appropriate for New Orleans. The average temperatures in December range from a high of 65 degrees to a low of 45 degrees.


    MISCELLANEOUS

    Please advise the hotel and ASTM of any disability which will require special attention. The Sheraton New Orleans is in compliance with ADA standards.


    QUESTIONS

    For information on ASTM International's products and services, please visit the ASTM website at www.astm.org.

    Questions concerning general registration, accommodations, travel, hotel, logistics, etc. contact Dottie Meyers in the ASTM Meetings Department at 610-832-9706 or dmeyers@astm.org, or Annika Huffman at 610-832-9707 or ahuffman@astm.org


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