Meetings / Hotel and Meeting Information
Dates: Thursday June 26 2014
Location: JW Marriott Indianapolis; Indianapolis, IN US
Event Name: D02 June 2014 Meeting
Other Committees Meeting
Transportation and Directions
ASTM Training Sessions
Committee Activity Fees
Complimentary Support Services
Pre-register for Committee(s) Meeting(s) - There is no fee to attend an ASTM Meeting but one must register (note that this does not register you at the hotel).
Register for Symposium/Workshop
Review Online Training Modules offered prior to the meeting, these can be found on the ASTM Website at this link - Member Training
If you need copies made for your meeting or AV support, contact your Staff Manager three weeks prior to the meeting
To view your committee schedule, use the convenient link on this meetings page. Approximately two weeks prior to the meeting, meeting room names will be added to the schedule
You must be registered to attend ASTM Meetings. Use our online registration form where you have the ability to register for multiple events, pay fees in advance using a credit card and receive an electronic confirmation.
When you preregister online you will receive emails on committee meetings, final announcements and other information that will help you prepare for your meeting. The registration information significantly assists us in preparations for the committee week.
The cut-off for preregistration is Wednesday, June 18, 2014. After this date, please register on-site at the ASTM Registration Desk at the JW Marriott Indianapolis.
All meetings will be held at the JW Marriott Indianapolis, 10 S West St, Indianapolis, IN 46204. Reservations may be made by telephoning the hotel at 877-303-0104. To make your hotel reservation online, visit Reservations at the JW Marriott Indianapolis. Select your dates and proceed as instructed. If you need assistance with your hotel reservation call the hotel directly at 317-860-5800.
Group rate will be honored until the ASTM block is full but no later than Friday, May 23, 2014. Reserved rooms may be SOLD OUT prior to the cut-off date. ASTM rates are $159 USD single/double plus 17% tax (you must mention ASTM in order to receive a group rate). You may be charged a higher rate if reservations are received after the cut-off date.
U.S. GOVERNMENT RATES: You must contact the Marriott Courtyard Indianapolis, 601 West Washington St. for the Government per diem rate of $95 USD plus 17% tax. To obtain a government rate go online at Marriott Courtyard Indianapolis. Reservations may also be made by telephoning the hotel at 1-317-822-9029. You must present your ID at the front desk upon check-in. The hotel is directly connected to the JW Marriott.
SPECIAL NOTICE AS OF APRIL 14, 2014
The ASTM Room Block is currently SOLD OUT on the nights of Wednesday, June 25th and Thursday, June 26th ONLY at the JW Marriott Indianapolis, Courtyard, Springhill Suites, Fairfield Inn and the Indianapolis Marriott. You are able to reserve a room at the ASTM Group rate at these Hotels if departing on Wednesday, June 25th or earlier.
ASTM Group rooms are available at our additional overflow hotels, The Residence Inn by Marriott Canal, 350 West New York Street and Courtyard by Marriott Capitol, 320 North Senate Avenue. Both Hotels are adjacent to each other and approximately 1/2 mile from the JW Marriott or a 5 minute walk.
The Residence Inn by Marriott Canal ASTM group rate is $179 and includes a Studio Suite with living room and kitchenette, full Breakfast each morning and complimentary Wi-Fi. The Courtyard by Marriott Capitol ASTM group rate is $169 and includes complimentary Wi-Fi.
Reservations can be made by calling toll free 1-800-228-9290 and mentioning the ASTM International group. Discounted group rate will be honored until the ASTM overflow block is full but no later than Tuesday, May 27, 2014.
SpringHill Suites Indianapolis Downtown for $149 per night
Fairfield Inn & Suites Indianapolis Downtownfor $149 per night
Map of the downtown area: http://www.astm.org/MEETINGS/DTHotelMap.pdf
IMPORTANT! ASTM rates are non-commissionable. If you book your reservation through a travel agent they must ask for a non-commissioned ASTM Group Rate. ASTM cannot adjust your higher rate if commissions were paid to a travel agency.
ADVANCE DEPOSIT: JW Marriott Indianapolis requires a credit card to guarantee your reservation.
CONFIRMATION NOTICES: A confirmation number is provided to you electronically once your reservation has been submitted.
CANCELLATION/CHANGE POLICY: At the JW Marriott Indianapolis notice of cancellation must be received by 6:00pm on the day of arrival.
The hotels are located approximately 20 miles/20 minutes from the Indianapolis International Airport. The hotel's phone number is 317-860-5800 and the general fax number is 317-822-8464. The website for the hotel is JW Marriott Indianapolis Information.
For information on the city of Indianapolis, visit the Indianapolis convention and Visitors Bureau website at: Indianapolis Convention and Visitors Bureau.
AIRPORT SHUTTLE SERVICE: Go Green is available at the baggage claim terminal. The phone number for the shuttle service is 800-589-6004. The shuttle runs every half hour from 8:00am to 11:00pm everyday. The cost is $10 per person. Taxis cost approximately $35.
PARKING: Overnight parking is available at $36 for valet and $30 self-parking with in and out privileges.
ASTM will provide several training sessions on various subjects to educate and assist officers, members and non-members of ASTM committees. The following topics will be discussed:
Several ASTM committees collect a voluntary fee to support activities associated within the committee such as awards, social events, etc. Each committee determines the amount, encourages your contribution, and can be paid on-line in advance on the preregistration page. This voluntary contribution is not an ASTM International society fee.
Committee Week Meetings offer on-site services from the ASTM staff. We provide photocopying service, audio/visual equipment, and a members' work area with complimentary internet computers. We also have an editor on-site to assist you with the form and style of standards, editorial changes and first drafts of standards.
Join us for coffee and breakfast pastries Monday through Wednesday from 8:30am to 9:30am at the JW Marriott Indianapolis. For city information and brochures, contact the Indianapolis Convention and Visitor Bureau at: Indianapolis Convention and Visitors Bureau
Attendees have the option to determine their dress at ASTM meetings. Business casual attire is acceptable at this meeting and appropriate for Indianapolis. The average temperatures in June range from a high of 81 degrees to a low of 61 degrees.
INTERNET: The JW Marriott Indianapolis has high speed internet access at $14.95 per day. The hotel offers free wireless internet service in the hotel lobby.
ASTM MEMBERS WORK AREA: ASTM is providing computers with an internet connection. This area will also be wireless. You may visit the ASTM website, apply or renew your membership, order publications or check your email. The complimentary wireless service is limited to the members work area only. The meeting rooms throughout the hotel will not have internet connections.
Please advise the hotel and ASTM of any disability which will require special attention. The JW Marriott Indianapolis Hotel is in compliance with ADA standards.
For information on ASTM International's products and services, please visit the ASTM website at www.astm.org
Questions concerning general registration, accommodations, travel, hotel, logistics, etc. contact Annika Huffman in the ASTM Meetings Department at 610-832-9707 or email@example.com.