Meetings / Hotel and Meeting Information

D26 Halogenated Organic Solvents and Fire Extinguishing Agents


PRE-MEETING CHECKLIST

Pre-register for Committee(s) Meeting(s) - There is no fee to attend an ASTM Meeting but one must register (note that this does not register you at the hotel).

  • Pre-registration on the ASTM website expedites the on-site registration process by allowing you to proceed to the pre-registration desk on-site
  • Pay for committee activity fees and/or food events online
  • If you cannot pre-register prior to the meeting, on-site registration is available

Register for Symposium/Workshop
Review the prior meeting minutes for current committee activities
Review Ballot Closing Reports, especially those in which you have a particular interest
Review posted meeting agendas
Download Material in Preparation for the Meeting
  • My Schedule (Customize your schedule in an Excel file, highlighting meetings you would like to attend, can be used for multiple committees)
  • MyMeetingsMaterial (Compile a ZIP File of your agendas, minutes, ballot items, closing reports and schedules

Review Online Training Modules offered prior to the meeting, these can be found on the ASTM Website at this link - Member Training
  • Plan to attend Committee Week Training Modules conducted by ASTM Staff on Tuesday and Wednesday
  • Check with your committee's leadership for committee specific training offered during the meeting

If you need copies made for your meeting or AV support, contact your Staff Manager three weeks prior to the meeting
Invite a colleague to attend the meeting
Contact your Staff Manager with any questions you may have.


SCHEDULE

To view your committee schedule, use the convenient link on this meetings page. Approximately two weeks prior to the meeting, meeting room names will be added to the schedule


PREREGISTRATION

You must be registered to attend ASTM Meetings. Use our online registration form where you have the ability to register for multiple events, pay fees in advance using a credit card, and receive an electronic confirmation. You may register online at the "Register" link above.

When you preregister online you will receive emails on committee meetings, final announcements, and other information that will help you prepare for your meeting. The registration information significantly assists us in preparations for the committee week.

The cut-off for preregistration is Wednesday, January 22, 2014. After this date please register on-site at the ASTM Registration Desk at the Hyatt Regency Houston.


HOTEL INFORMATION

All meetings will be held at the Hyatt Regency Houston, 1200 Louisiana St, Houston, TX 77002. Reservations may be made by via our online reservation system at Reservation at Hyatt Regency Houston.

Select your dates and proceed as instructed. Should you need to speak with a hotel representative please call 888-421-1442 (you must mention ASTM in order to receive the group rate).

Group rate will be honored until the ASTM block is full but no later than December 27, 2013. ASTM rates are $129 single/double plus 17% tax. The Hyatt Regency Houston has a limited number of rooms at the government per diem rate of $118 plus 17% tax. You must present your ID at the front desk upon check-in. You may be charged a higher rate if reservations are received after the cut-off date, or when the block is full.

ASTM has secured an overflow block of rooms at the DoubleTree Hotel Houston Downtown. ASTM rates are $179 single/double plus tax. The cut-off date is January 10, 2014. The group code is AST. To make your reservation, please call 1-800-HILTONS (1-800-445-8667) or to make your reservation online, please visit: Reservation at DoubleTree Hotel Houston Downtown.

IMPORTANT! ASTM rates are non-commissionable. If you book your reservation through a travel agent they must ask for a non-commissioned ASTM Group Rate. ASTM cannot adjust your higher rate if commissions were paid to a travel agency.

ADVANCE DEPOSIT: Hyatt Regency Houston requires a credit card to guarantee your reservation.

CONFIRMATION NOTICES: A confirmation number is provided to you electronically once your reservation has been submitted.

CANCELLATION/CHANGE POLICY: At the Hyatt Regency Houston, notice of cancellation must be received within 72 hours prior to arrival.

Check the ASTM website for updates on overflow hotel room availability.

INTERNET: The Hyatt Regency Houston provides complimentary standard wireless internet connection in all paid guest rooms. The price for access through the hotel is $9.99 for 24 hours.

ASTM MEMBERS WORK AREA: ASTM will provide computers with internet connections. This area will also be wireless for your laptop computer. You may visit the ASTM website, apply or renew your membership, order publications or check your email. The complimentary wireless service is limited to the members' work area only. The meeting rooms throughout the hotel will not have internet connections.


TRANSPORTATION AND DIRECTIONS

The hotel is located approximately 20miles/20 minutes from the William P. Hobby Airport and 45 miles/45 minutes from the George W. Bush Airport. The hotel's phone number is 713-654-1234. The website for the hotel is Hyatt Regency Houston Information. NOTE: DO NOT make your hotel reservation from this link, for you will be quoted a rate higher than the group rate. Please refer to the reservation link above.

For information on the city of Houston, visit the Houston Convention and Visitors Bureau Website at: Houston Convention and Visitors Bureau

AIRPORT SHUTTLE SERVICE: Super Shuttle provides regularly scheduled shuttle service from William P. Hobby Airport for $22 and the George W. Bush Airport for $26. Taxis cost approximately $30 from the Hobby Airport and $50 from the Bush Airport.

PARKING: Valet parking is $30 per night with in and out privileges.


ASTM TRAINING SESSIONS

ASTM staff will provide several training sessions on various subjects to educate and assist officers, members and non-members of ASTM committees. The following topics will be discussed:

  • ASTM International - Your Leadership Connection (Tuesday) 12:00pm - 1:00pm

    Standards setting and leadership go hand in hand. This module will highlight how your participation in ASTM can facilitate your professional development and enhance your leadership skills. You will also learn about the variety of leadership positions as well as opportunities available to enrich your participation. This module is targeted for members who are interested in taking a more active role in the ASTM technical committee activities.

  • ASTM Balloting Procedures and Addressing Negative Votes (Wednesday) 12:00pm - 1:00pm

    This module is designed to provide guidance on balloting requirements within ASTM for all levels of the balloting process. Additionally, the module will discuss the six types of negatives that can be cast on a ballot and how these negatives can be resolved. Also, the roles of the ASTM Standing Committees - the Committee on Standards (COS) and the Committee on Technical Committee Operations (COTCO) will be discussed.

    Refreshments will be available at both sessions.


SYMPOSIA

To access the symposia/workshops objectives, registration fee information, and online registration, click on the title of the event below. You may also register online to attend a symposium or workshop at the "Register" link above.

Workshop on Uncertainty in the Coatings Industry (Monday) (Sponsored by Committee D01)

Workshop on Site Characterization and Monitoring Related to Hydraulic Fracturing Activities (Tuesday) (Sponsored by Committee D18)

Sixth International Symposium on Small Specimen Test Techniques (Wednesday) (Sponsored by Committee E10)

Workshop on Estimating LNAPL Transmissivity (Thursday) (Sponsored by Committee E50)

If you have questions regarding only the symposium/workshop registration, contact the ASTM Symposia Operations Department at 610-832-9677.


COMMITTEE ACTIVITY FEES

Several ASTM committees collect a voluntary fee to support activities associated within the committee such as awards, social events, etc. Each committee determines the amount and encourages your contribution. The activity fee can be paid online in advance on the preregistration page. This voluntary contribution is not an ASTM International society fee.


SPECIAL ACTIVITY

Please purchase your tickets online in advance if you plan to attend any events. Your tickets will be available on-site at the registration desk.



COMPLIMENTARY SUPPORT SERVICES

Committee Week Meetings offer on-site services from the ASTM staff. We provide photocopying service, audio/visual equipment, and a members' work area with complimentary internet computers. We also have an editor on-site to assist you with the form and style of standards, editorial changes and first drafts of standards.


MEMBERS BREAKFAST

Join your elected officers and staff for a continental breakfast on Wednesday at 7:00am sharp at the Hyatt Regency Houston. At this breakfast, you will hear an update on ASTM and have an opportunity to ask questions or share your comments. You may pick up your ticket at the ASTM Registration Desk.


SPOUSES' HOSPITALITY

Join us for coffee and breakfast pastries Monday through Wednesday from 8:30am to 9:30am at the Hyatt Regency Houston. A representative from the Houston Convention and Visitors Bureau will be on hand with information on what to see and do in Houston. For city information and brochures, contact the Houston Convention and Visitor Bureau Houston Convention and Visitors Bureau


DRESS/WEATHER

Attendees have the option to determine their dress at ASTM meetings. Business casual attire is acceptable at this meeting and appropriate for Houston. The average temperatures in January range from a high of 72 degrees to a low of 49 degrees.


MISCELLANEOUS

Please advise the hotel and ASTM of any disability which will require special attention. The Hyatt Regency Houston is in compliance with ADA standards.


QUESTIONS

For information on ASTM International's products and services, please visit the ASTM website at ASTM website.

Questions concerning general registration, accommodations, travel, hotel, logistics, etc. contact Dottie Meyers in the ASTM Meetings Department at 610-832-9706 or dmeyers@astm.org.


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