Meetings / Hotel and Meeting Information

A05 Metallic-Coated Iron and Steel Products


PRE-MEETING CHECKLIST

Pre-register for Committee(s) Meeting(s) - There is no fee to attend an ASTM Meeting but one must register (note that this does not register you at the hotel).

  • Pre-registration on the ASTM website expedites the on-site registration process by allowing you to proceed to the pre-registration desk on-site
  • Pay for committee activity fees and/or food events online
  • If you cannot pre-register prior to the meeting, on-site registration is available

Register for Symposium/Workshop
Review the prior meeting minutes for current committee activities
Review Ballot Closing Reports, especially those in which you have a particular interest
Review posted meeting agendas
Download Material in Preparation for the Meeting
  • My Schedule (Customize your schedule in an Excel file, highlighting meetings you would like to attend, can be used for multiple committees)
  • MyMeetingsMaterial (Compile a ZIP File of your agendas, minutes, ballot items, closing reports and schedules

Review Online Training Modules offered prior to the meeting, these can be found on the ASTM Website at this link - Member Training
  • Plan to attend Committee Week Training Modules conducted by ASTM Staff on Tuesday and Wednesday
  • Check with your committee's leadership for committee specific training offered during the meeting

If you need copies made for your meeting or AV support, contact your Staff Manager three weeks prior to the meeting.
Invite a colleague to attend the meeting.
Contact your Staff Manager with any questions you may have.


SCHEDULE

To view your committee schedule, use the convenient link on this meetings page. Approximately two weeks prior to the meeting, meeting room names will be added to the schedule


PREREGISTRATION

You must be registered to attend ASTM Meetings. Use our online registration form where you have the ability to register for multiple events, pay fees in advance using a credit card, and receive an electronic confirmation. You may register online at the "Register" link above.

When you preregister online you will receive emails on committee meetings, final announcements, and other information that will help you prepare for your meeting. The registration information significantly assists us in preparations for the committee week.

The cut-off for preregistration is Wednesday, November 6, 2013. After this date, please register on-site at the ASTM Registration Desk at the Hyatt Regency Jacksonville Riverfront.


HOTEL INFORMATION

All meetings will be held at the Hyatt Regency Jacksonville Riverfront, 225 East Coastline Drive, Jacksonville, FL 32202. Reservations may be made by via our online reservation system at Reservation at Hyatt Regency Jacksonville Riverfront.

Select your dates and proceed as instructed. Reservations may also be made by telephoning the hotel at 1-800-233-1234 (you must mention ASTM in order to receive the group rate.) If you need assistance with your reservation call the Passkey customer service department at 1-800-421-1442.

The cut-off date to make your reservation has passed; however, there are still rooms available on limited dates. ASTM rates are $155 single/double plus 14.13% tax. The Hyatt Regency Jacksonville Riverfront has a limited number of rooms at the government per diem rate of $80 plus 14.13% tax. You must present your ID at the front desk upon check-in. You may be charged a higher rate if reservations are received after the cut-off date, or when the block is full.

ASTM has secured an overflow block of rooms at the Omni Jacksonville Hotel. ASTM rates are $139 single/double plus 13% tax. The cut-off date is October 20, 2013. To make your reservation, please call (904) 355-6664 or to make your reservation online, please visit: Reservation at Omni Jacksonville Hotel.

IMPORTANT! ASTM rates are non-commissionable. If you book your reservation through a travel agent they must ask for a non-commissioned ASTM Group Rate. ASTM cannot adjust your higher rate if commissions were paid to a travel agency.

ADVANCE DEPOSIT: Hyatt Regency Jacksonville Riverfront requires a credit card to guarantee your reservation.

CONFIRMATION NOTICES: A confirmation number is privided to you electronically once your reservation has been submitted.

CANCELLATION/CHANGE POLICY: At the Hyatt Regency Jacksonville Riverfront, notice of cancellation must be received by 3:00pm the day prior to arrival.

Check the ASTM website for updates on overflow hotel room availability.

INTERNET: The Hyatt Regency Jacksonville Riverfront provides internet access through the hotel at a cost of $14.95 for 24 hours. The hotel offers free wireless internet service in the hotel lobby.

ASTM MEMBERS WORK AREA: ASTM will provide computers with internet connections. This area will also be wireless for your laptop computer. You may visit the ASTM website, apply or renew your membership, order publications or check your email. The complimentary wireless internet service is limited to the members' work area and the meeting rooms.


TRANSPORTATION AND DIRECTIONS

The hotel is located approximately 15 miles/15-20 minutes from the Jacksonville International Airport. The hotel's phone number is 904-588-1234 and the general fax number is 904-634-4554. The website for the hotel is Hyatt Regency Jacksonville Riverfont Information.

For information on the city of Jacksonville, visit the Jacksonville Convention and Visitors Bureau Website at: Jacksonville Convention and Visitors Bureau.

AIRPORT SHUTTLE SERVICE: Express Shuttle provides regularly scheduled shuttle service from Jacksonville International Airport to the Hyatt Regency Jacksonville Riverfront. The cost is $20 each way. Taxis cost approximately $40.

PARKING: Overnight parking is available at $20 for valet and $15 for self parking with in and out privileges.


ASTM TRAINING SESSIONS

ASTM staff will provide several training sessions on various subjects to educate and assist officers, members and non-members of ASTM committees. The following topics will be discussed:

  • ASTM International - Your Leadership Connection (Tuesday) 12:00pm - 1:00pm

    Standards setting and leadership go hand in hand. This module will highlight how your participation in ASTM can facilitate your professional development and enhance your leadership skills. You will also learn about the variety of leadership positions as well as opportunities available to enrich your participation. This module is targeted for members who are interested in taking a more active role in the ASTM technical committee activities.

  • Developing and Revising an ASTM Standard (Wednesday) 12:00pm - 1:00pm

    During this joint Technical Committee Operations and Editorial module, we will review both new and revised standards as they go through the development and publication process. We will cover how standard ideas are introduced, drafted, and publicized as well as review ASTM's electronic tools and time-tested techniques for accelerating the development of your standard. Included in the workshop will be a brief review of work items registration, the three stages of balloting, and an explanation of the key roles of your editor and the standard's technical contact.

Refreshments will be available at both sessions.


SYMPOSIA

To access the symposia/workshops objectives, registration fee information, and online registration, click on the title of the event below. You may also register online to attend a symposium or workshop at the "Register" link above.

Thirteenth International ASTM/ESIS Symposium on Fatigue and Fracture Mechanics (39th National Symposium on Fatigue and Fracture Mechanics (Wednesday, Thursday and Friday) (Sponsored by Committee E08)

Workshop on Modularity and Tapers in Total Joint Replacement Devices (Tuesday) (Sponsored by Committee F04)

9th Annual Hydrogen Embrittlement Workshop (Thursday) (Sponsored by Committee F07)

Workshop on Transparent Enclosures and Materials (Wednesday) (Sponsored by Committee F07)

If you have questions regarding only the symposium/workshop registration, contact the ASTM Symposia Operations Department at 610-832-9677.


COMMITTEE ACTIVITY FEES

Several ASTM committees collect a voluntary fee to support activities associated within the committee such as awards, social events, etc. Each committee determines the amount and encourages your contribution. The activity fee can be paid online in advance on the preregistration page. This voluntary contribution is not an ASTM International society fee.


SPECIAL ACTIVITY

Please purchase your tickets online in advance if you plan to attend any events. Your tickets will be available on-site at the registration desk.



COMPLIMENTARY SUPPORT SERVICES

Committee Week Meetings offer on-site services from the ASTM staff. We provide photocopying service, audio/visual equipment, and a members' work area with complimentary internet computers. We also have an editor on-site to assist you with the form and style of standards, editorial changes and first drafts of standards.


SPOUSES' HOSPITALITY

Join us for coffee and breakfast pastries Monday through Wednesday from 8:30am to 9:30am at the Hyatt Regency Jacksonville Riverfront. A representative from the Jacksonville Convention and Visitors Bureau will be on hand with information on what to see and do in Jacksonville. For city information and brochures, contact the Jacksonville Convention and Visitor Bureau at: Jacksonville Convention and Visitors Bureau.


DRESS/WEATHER

Attendees have the option to determine their dress at ASTM meetings. Business casual attire is acceptable at this meeting and appropriate for Jacksonville. The average temperatures in November range from a high of 72 degrees to a low of 49 degrees.


MISCELLANEOUS

Please advise the hotel and ASTM of any disability which will require special attention. The Hyatt Regency Jacksonville Riverfront is in compliance with ADA standards.


QUESTIONS

For information on ASTM International's products and services, please visit the ASTM website at ASTM website.

Questions concerning general registration, accommodations, travel, hotel, logistics, etc. contact Dottie Meyers in the ASTM Meetings Department at 610-832-9706 or dmeyers@astm.org.


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