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Significance and Use
4.1 The intent of this guide is to provide a foundation for the minimum effective internal assessment of a contractor’s Government property management system. A contractor may incorporate all or part of this guide in accordance with its established procedures and operating environment. Self assessment should be used to identify deficiencies, related increases to risk, and to serve as a method for obtaining correction to those deficiencies, independent of, and often in advance of, a Government audit, review or assessment. It should also be used to assist in determining the effective assignment of property management resources; and to serve as a method for promoting continuous improvement in property management practices. Self assessments, in and of themselves may not be sufficiently independent to address external or Government review, assessment, or audit requirements.
4.2 To the extent possible, a CSA program should provide a level of objectivity similar to that of a property management system analysis performed by a Government or other external auditor. Individuals who perform assessments should not be the same individuals who perform the functions being tested when sufficient resources are available. The contractor’s official written procedures should identify functional positions responsible for performing the self assessment and address management controls used to maintain independence and prevent conflicts of interest whenever individuals who perform property functions also participate in CSA activities.
4.3 The results of the CSA alone do not determine adequacy or inadequacy of the contractor’s Government property management system but should identify the level of risk presented by the contractor’s business practices. The results of the CSA should be made available to external auditors or reviewers for potential inclusion in their audits or reports in accordance with contractual requirements and the contractor’s procedures.
1.1 This guide is intended to be used by entities engaged in contracts with the Government of the United States of America.
1.2 This guide applies to the current version of the FAR Government Property clause 52.245-1 dated April 2012. Entities with earlier or subsequently dated requirements/contracts should address any contractual difference when applying this guide.
1.3 This standard does not purport to address all of the safety concerns, if any, associated with its use. It is the responsibility of the user of this standard to establish appropriate safety and health practices and determine the applicability of regulatory limitations prior to use.
2. Referenced Documents (purchase separately) The documents listed below are referenced within the subject standard but are not provided as part of the standard.
E2135 Terminology for Property and Asset Management
E2234 Practice for Sampling a Stream of Product by Attributes Indexed by AQL
E2279 Practice for Establishing the Guiding Principles of Property Management
E2452 Practice for Equipment Management Process Maturity (EMPM) Model
E2811 Practice for Management of Low Risk Property (LRP)
Federal Acquisition Regulation (FAR)52.245–1 Government Property
Other StandardsGAGAS Generally Accepted Government Auditing Standards
ICS Number Code 03.120.10 (Quality management and quality assurance); 03.120.20 (Product and company certification. Conformity assessment); 03.160 (Law. Administration)
UNSPSC Code 80131801(Property management)