Objective The completion of the ASTM Proposal is intended to be used by the sponsoring technical committees and the ASTM staff to determine the following: (1) identify strong industry need areas, and (2) better evaluate technical content for both the event and, if applicable, the resulting publication.
Procedure Before event planning begins, the event chairman (or subcommittee representative) must complete the Proposal and submit it to the Committee representative, ASTM Staff Manager, and the Symposia Manager. The sponsoring technical committee.s executive subcommittee will review the Proposal for approval of the event. After approval, the ASTM Symposia Manager will begin working on event planning with the event chairman. For more information on Symposia and Workshops, access the ASTM website at www.astm.org/SYMPOSIA.
1. Sponsoring Technical Committee (and subcommittee)
3. Event (Draft) Title, i.e., Symposium on..., Workshop on..., etc
4. Proposed date (day of the week)A minimum of 18-months lead time (from executive subcommittee approval) is required for a symposium or a conference, and 12 months for a workshop or seminar. This lead time allows ample planning for the event, its publicity, and to secure adequate hotel room space.
5. Location (city, state)
6. Presentations and/or Papers - Estimate the total number of anticipated presentations/papers for the event/publication, if appropriate
7. Attendance - Estimate the total number of attendees
8. Objectives - Describe the overall purpose of the event. Some examples are: provide a forum for the exchange of ideas on current research, nationally or internationally; focus attention on a trend in an area that may become critical in the near future; provide a rationale for the various details within a standard; or identify new opportunities for standards and related products.
9. Target Audience - Specify the profile of the target audience for this event. Who are the stakeholders for this technical information? What are the key private organizations and public sector agencies that should have an interest in the event and the resulting, if appropriate, publication? At what level of technical expertise or management is this event/publication targeted?
10. Market Demand - Are there other organizations offering conferences or publications on this topic? (If yes, what share of the potential audience do you believe ASTM would attract?) What topics would attract interest in the event and, if appropriate, the publication?
11. Program/Table of Contents - List the topics, clearly defining the content of the event in accordance with the scope of the event.
12. For a symposium, presenters are required to submit papers for peer-reviewed publication - Symposium presenters are required to submit their papers to the Selected Technical Paper (STP), an online and printed, peer-reviewed publication for the international scientific and engineering community. The corresponding author (the author who is the main contact with ASTM Headquarters) will receive a copy of his/her paper in portable document format (PDF). All published authors will have the opportunity to purchase reprints of their papers at a nominal cost.
13. For a workshop, conference, or seminar, presenters are encouraged to submit papers for peer-reviewed publication in one of the ASTM journals, but they are not required to do so. - The event chairman is requested to invite presenters to publish with ASTM.