E-Balloting

    How am I notified that an e-ballot has been issued?

    When an e-ballot is issued you will receive an email informing you of the open and close dates and the URL to access the ballot. If you do not have an email address registered at ASTM, you will receive a hard copy letter containing the same information. The hard copy letter is generated approximately one week prior to the ballot issue so that it reaches non-email members at approximately the same time as the email message.

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    Where is the e-ballot located?

    The e ballot notification will direct you to the MyASTM/Login page. From there you are instructed to enter the "MyASTM" section. The process is the same as if you were accessing your minutes or the committee roster; you enter your user name (member number or email address) and your password. Once inside the "MyASTM" section you will see a link to any open ballots. You can also view ‘My Outstanding Ballots’. Ballots not submitted will be listed here until the ballot closes. (Please note if there are no open ballots there will not be a link)

    Each ballot is identified using the naming convention that you are accustomed to, for example E05 (12-01) is the first E05 Main Committee ballot in the year 2012.

    When you click on the link to the ballot you are brought to the "informational ballot" which is a listing of each item on the ballot. The ballot will automatically populate itself with your name and committee information. This system is able to do this because it knows who you are when you log on with your member number or email address.

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    What happens if I forget my user name and/or password?

    Your User Name is your email address or your ASTM Account Number

    If you have forgotten your password, for security purposes, we ask that you create a new one. On the login page, click the "Forgot Your Password?" link and enter the email address associated with your astm.org account. We'll email you a link to a page where you can easily create a new password.

    If you continue to experience problems logging in, please contact the ASTM Support Desk at http://www.astm.org/SUPPORT/index.html.

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    How do I access the ballot items?

    It was very important to ASTM when designing the ballot to allow members to easily access only the ballot items of interest. The system allows a person to open ballot items individually or to download the entire document. When opening the items individually, you can print the documents if so desired. If you would like to review all of the items from a ballot, you download the ZIP file to your computer. This will allow you to take the information to read at a later time. The ballot items are in PDF files that are read using Adobe Reader. If you do not have Adobe Reader it can be downloaded from the Adobe web site at: http://get.adobe.com/reader

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    I want to view all of the ballot items but am having trouble opening the ZIP file.

    To open a ZIP file, right click on the 'All Documents' link; a menu will appear. Choose to save the file (select "Save Target As" if using Internet Explorer and "Save Link As" if using Mozilla Firefox)

    A box will appear, choose where you want to save the file; make note of the file name and location and click 'Save'.

    You may open the ZIP file (which contains the PDFs) from the Downloads box on your screen or go to the location in which you saved the file and double-click on the file name.

    Don't forget to periodically delete the ZIP files from your hard drive where they're taking up space.

    MAC USERS: If you are having difficulties downloading a ZIP file, go to www.stuffit.com and download Stuffit Expander (free of charge); this will enable you to use ZIP files.

    If you have followed the instructions and still have problems opening the file contact our Website Support agents at http://www.astm.org/SUPPORT/index.html.

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    How do I cast my vote?

    To cast your vote on an item, click on the appropriate radio button. If you choose to vote negative, affirmative with comment or abstain with comment, a text box will automatically appear for you to provide your written statement. You can either type directly into the box, copy text from another file and paste into the box or use the Browse button (Choose File button for Safari or Chrome users) to upload a document.

    If you do not provide a written statement for an item for which you have voted negative, affirmative with comment or abstain with comment, the system will not allow you to submit your ballot. A warning will appear that asks you to supply a statement or attach a statement file.

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    What happens if I complete a portion of a ballot and want to return at a later time?

    You may complete a portion of the ballot and then save the information by using the "Save and Return Later" button. When you log back into the MyASTM section of the web site the system will be able to retrieve your ballot where you left off. This feature is especially important for large ballots that may take a number of sessions to complete.

    When you have completed the ballot, hit the "Submit Ballot to ASTM" button. This sends the information to ASTM. Your ballot is not counted as being returned until the submit button is pressed.

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    Can I get a record of how I voted?

    When you hit the "Submit Ballot to ASTM" button, a summary of how you voted on each item will appear on your screen. Your written and attached statements for negative, affirmative with comment or abstain with comment will be included. To save a copy of the summary, click "Email" or "Print" at the top of the page.

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    How long will the ballot remain on the Web site?

    The ballot will appear on the web until the close date. The only exception is if the ballot has not reached the 60% return required for a valid ballot. If this is the case the ballot will remain posted until a 60% return is obtained.

    The system has been designed to automatically send reminders to members who have not returned their ballots. These reminders will be sent out two weeks prior to the closing date of the ballot. If there is a problem with reaching the 60% return, additional reminders will be sent.

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    After the ballot closes, where can I go to see the results?

    For regular members, you may view results in Closed Ballots/Closing Reports. From MyASTM, go to My Ballots, then Closed Ballots/Closing Reports. Closed ballots are posted for one calendar year after closing. The closing reports include vote counts and statements returned from comments and negative votes. Technical Contacts and Subcommittee Chairmen may go to Negatives & Comments under ‘My Tools’ in ‘My Committees'.

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    How will negatives and comments be distributed?

    When a ballot is submitted it is transmitted to ASTM along with the associated comments and negatives. Comments and negatives are posted to Negatives &Comments under ‘My Tools’ in ‘My Committees’ for subcommittee chairmen and technical contacts. Subcommittee chairmen and technical contacts are notified when new statements are posted on a daily basis during the ballot.

    After the ballot closes, results will continue to be posted in this area for subcommittee chairmen and technical contacts. All members may view results after the ballot closes in 'Closed Ballots/Closing Reports' (from MyASTM, go to My Ballots, then select 'Closed Ballots/Closing Reports').

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    I returned my ballot. Why did I get a reminder?

    There are several possible reasons.

    • It is possible that your ballot return and your reminder have crossed in the mail.
    • Often multiple ballots are open concurrently. You may have returned another ballot that is open.
    • When you return your ballot, select the 'Submit Ballot to ASTM' button. You may have selected the 'Save and Return Later' button by mistake.
    • Another possibility, although much more remote, is that your web connection may have been interrupted during your ballot session.

    A good way to check the status of a ballot return is to go on line and view ‘My Outstanding Ballots’. Ballots not submitted will be listed here until the ballot closes. If you submitted your return by e-mail, fax, or by hard copy, you will have to call ASTM Headquarters to determine the status of your return.

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