Meetings / General Information

E21 Space Simulation and Applications of Space Technology


SCHEDULE

To view your committee schedule, use the convenient link on this meetings page. Approximately two weeks prior to the meeting, meeting room names will be added to the schedule.



PREREGISTRATION

You must be registered to attend ASTM Meetings. Use our online registration form where you have the ability to register for multiple events, pay fees in advance using a credit card, and receive an electronic confirmation. You may register online at the "Register" link above.

When you preregister online, you will receive emails on committee meetings, final announcements, and other information that will help you prepare for your meeting. The registration information significantly assists us in preparations for the committee week.

The cut-off for preregistration is Wednesday, April 2, 2014. After this date, please register on-site at the ASTM Registration Desk at the Sheraton Centre Toronto.



HOTEL

All meetings will be held at the Sheraton Centre Toronto, 123 Queen Street West, Toronto, Ontario M5H 2M9. Reservations may be made via our reservation link Reservation at the Sheraton Centre Toronto.

Select your dates and proceed as instructed. Reservations may also be made by telephoning the Sheraton Centre at 1-800-325-3535 (you must mention ASTM in order to receive the group rate).

Group rate will be honored until the ASTM block is full, but no later than March 7, 2014. ASTM rates are $165 single/double plus 13% tax. You may be charged a higher rate if reservations are received after the cut-off date, or when the block is full.

IMPORTANT! ASTM Rates are non-commissionable. If you book your reservation through a travel agent they must ask for a non-commissioned ASTM Group Rate. ASTM cannot adjust your higher rate if commissions were paid to a travel agency.

ADVANCE DEPOSIT: The Sheraton Centre requires a credit card to guarantee your reservation.

CONFIRMATION NOTICES: A confirmation number is provided to you electronically once your reservation has been submitted.

CANCELLATION/CHANGE POLICY: At the Sheraton Centre, notice of cancellation must be received 24 hours prior to arrival date.

Check the ASTM website for updates on overflow hotel room availability.

INTERNET: The Sheraton Centre has high speed internet access in guest rooms at $14.95 per day. The hotel offers free wireless internet service in the hotel lobby.

ASTM MEMBERS WORK AREA: ASTM is providing computers with an internet connection. This area will also be wireless for your laptop computer. You may visit the ASTM website, apply or renew your membership, order publications or check your email. The complimentary wireless service is limited to the members' work area only. The meeting rooms throughout the hotel will not have internet connections.



HEADQUARTERS AND TRANSPORTATION

The Sheraton Centre is located approximately 17 miles from the Pearson International Airport. The hotel's phone number is 416-361-1000 and the general fax number is 416-947-4854. The website for the hotel is Sheraton Centre Toronto Information.

For information on the city of Toronto, visit the Toronto Convention and Visitors Bureau website at: Toronto Convention and Visitors Bureau.

AIRPORT SHUTTLE SERVICE: Airport Express Shuttle is available at the baggage claim terminal. The shuttle runs every 30 minutes at a cost of $23.95 one way and $40.00 round trip. Taxis cost approximately $58.

PARKING: Valet parking is $48.00 per night and self parking is $15.00 (day rate at city hall).



ASTM TRAINING SESSIONS

ASTM staff will provide several training sessions on various subjects to educate and assist officers, members and non-members of ASTM committees. The following topics will be discussed:

  • How to be an Effective Committee Member (Tuesday) 12:00pm - 1:00pm

    This session will discuss how to be an effective ASTM Committee Member. The key to being an effective member is knowledge and participation. This module will discuss how to find the knowledge you need and how to optimize your participation through the balloting process, writing a negative vote, navigating the ASTM website, preparing for a meeting, and identifying leadership and mentoring opportunities within the ASTM Committee Structure. Additionally, we will discuss the ASTM resources available to members as well as how ASTM Staff can assist.

  • Developing and Revising an ASTM Standard (Wednesday) 12:00pm - 1:00pm

    During this joint Technical Committee Operations and Editorial module, we will review both new and revised standards as they go through the development and publication process. We will cover how standard ideas are introduced, drafted, and publicized as well as review ASTM's electronic tools and time-tested techniques for accelerating the development of your standard. Included in the workshop will be a brief review of work items registration, the three stages of balloting, and an explanation of the key roles of your editor and the standard's technical contact.

Refreshments will be available at all sessions.



SYMPOSIA

To access the symposia/workshops/seminar objectives, registration fee information, and online registration, click on the title of the event below. You may also register online to attend a symposium or workshop at the "Register" link above.

ASTM/NIBS Workshop on Building Science Education in North America (Sunday) (Sponsored by Committee E06)

Workshop on Advancements in VOC Diffusive Air Sampling for Indoor Air and Workplace Enviroments (Monday) (Sponsored by Committee D22)

Sensory Quality Workshop (Wednesday) (Sponsored by Committee E18)

Workshop on Estimating LNAPL Transmissivity (Thursday) (Sponsored by Committee E50)

If you have questions regarding only the symposium/workshop registration, contact the ASTM Symposia Operations Department at 610-832-9677.



COMMITTEE ACTIVITY FEES

Several ASTM committees collect a voluntary fee to support activities associated within the committee such as awards, social events, etc. Each committee determines the amount, encourages your contribution, and can be paid online in advance on the preregistration page. This voluntary contribution is not an ASTM International society fee.

SPECIAL ACTIVITY

Please purchase your tickets online in advance if you plan to attend any events. Your tickets will be available at the registration desk.

CANADIAN CURRENCY AND BANKING: Currency in Canada is in dollars and cents, as in the United States. Due to current monetary exchange rates, there is a slight difference in value between the Canadian Dollar and the American Dollar. Although U.S. money is usually accepted in Canada, we suggest that you exchange it for Canadian Dollars at any ATM machine located throughout the city or at the airport, or use your credit card for any purchases while in the city. You may check daily for the current excahnge rate: Exchange Rate. Most U.S. credit cards are honored in Canada. Any charge to a credit card will reflect the bank exchange rate.

The Sheraton Centre's Front Desk will be happy to assist guests with currency exchange transactions with no surcharge. Please note that they are unable to exchange coins.

ENTRY INTO CANADA AND U.S.: If you are from the United States, the following instructions may apply to you:

U.S. Citizens traveling to Canada are required to show U.S. Government-issued photo ID and proof of U.S. citizenship, such as a birth certificate; however, U.S. law requires that Americans entering the U.S. from Canada must have a valid passport. For more information please visit Canada Border Services Agency.

We recommend you carry a valid passport for all travel abroad, including visits to Canada from the United States. A passport my be required by your airline or alternative transportation authority, as it is the only universally-accepted identification document.

If you are from a country other than the U.S. and are not a U.S. citizen or legal, permanent resident of the U.S., you need a valid passport or travel document. Citizens of some countries also need visas to enter Canada. Visitors should ask about visa requirements and valid travel documents at the Canadian embassy, consulate, or mission in their home countries before departure.

ENTRY BY PRIVATE MOTOR VEHICLE: In Canada, U.S. state drivers' licenses are valid for varying periods of time, depending on the province or territory you are visiting. For more information, please visit Entry into Canada by Land.

TAXES: Harmonized Sale Tax (HST) is a 13% (HST) tax that is charged on most goods and services.

LETTER OF INVITATION: The ASTM Committee Week meetings are officially registered with the Canadian Border Services Agency. If you require a letter of invitation from ASTM and Canada, email Annika Huffman at ahuffman@astm.org.

CUSTOMS BROKERAGE AND TRANSPORTATION SERVICES: We have designated Mendelssohn Event Logistics as our event's official customs broker and transportation service provider. If you are shipping any materials or equipment to the meeting hotel, please be sure to contact Mendelssohn Event Logistics directly for assistance. They will arrange transportation and customs brokerage of your materials to ensure a seamless transition through Canada Customs. Please contact Maria Bava for assistance prior to shipping at 1-800-665-4628 or email Maria Bava at mbava@mend.com.

COMPLIMENTARY SUPPORT SERVICES

Committee Week Meetings offer on-site services from the ASTM staff. We provide photocopying service, audio/visual equipment, and a members' work area with complimentary internet computers. We also have an editor on-site to assist you with the form and style of standards, editorial changes and first drafts of standards.

CERTIFICATES OF ATTENDANCE - Certificates of Attendance are available to all attendees. You can retrieve a copy on-line and there are copies at the ASTM registration desk. Please take this completed document to the ASTM registration desk for a Stamp of Approval.

MEMBERS BREAKFAST

Join your elected officers and staff for a continental breakfast on Wednesday at 7:00am sharp at the Sheraton Centre. At this breakfast, you will hear an update on ASTM and have an opportunity to ask questions or share your comments. You may pick up your ticket at the ASTM registration desk.



SPOUSES' HOSPITALITY

Join us for coffee and breakfast pastries Monday through Wednesday from 8:30am to 9:30am at the Sheraton Centre. A representative from the Toronto Convention and Visitors Bureau will be on hand with information on what to see and do in Toronto. For city information and brochures, contact the Toronto Convention and Visitor Bureau at: Toronto Convention and Visitors Bureau.



DRESS/WEATHER

Attendees have the option to determine their dress at ASTM meetings. Business casual attire is acceptable at this meeting and appropriate for Toronto. Meeting rooms are often cool and attendees are advised to dress in layers. For weather information, visit Weather Information

MISCELLANEOUS

Please advise the hotel and ASTM of any disability which will require special attention. The Sheraton Centre is in compliance with ADA standards.

QUESTIONS

For information on ASTM International's products and services, please visit the ASTM website at ASTM website.

Questions concerning general registration, accommodations, travel, hotel, logistics, etc. contact Dottie Meyers in the ASTM Meetings Department at 610-832-9706 or dmeyers@astm.org .