D16 Aromatic Hydrocarbons and Related Chemicals


    PRE-MEETING CHECKLIST

    Pre-register for Committee(s) Meeting(s) - There is no fee to attend an ASTM Meeting but one must register (note that this does not register you at the hotel).

    • Pre-registration on the ASTM website expedites the on-site registration process by allowing you to proceed to the pre-registration desk on-site
    • Pay for committee activity fees and/or food events online
    • If you cannot pre-register prior to the meeting, on-site registration is available

    Register for Symposium/Workshop
    Review the prior meeting minutes for current committee activities
    Review Ballot Closing Reports, especially those in which you have a particular interest
    Review posted meeting agendas
    Download Material in Preparation for the Meeting
    • My Schedule (Customize your schedule in an Excel file, highlighting meetings you would like to attend, can be used for multiple committees)
    • MyMeetingsMaterial (Compile a ZIP File of your agendas, minutes, ballot items, closing reports and schedules

    Review Online Training Modules offered prior to the meeting, these can be found on the ASTM Website at this link - Member Training
    • Plan to attend Committee Week Training Modules conducted by ASTM Staff on Tuesday and Wednesday
    • Check with your committee's leadership for committee specific training offered during the meeting

    If you need copies made for your meeting or AV support, contact your Staff Manager three weeks prior to the meeting
    Invite a colleague to attend the meeting
    Contact your Staff Manager with any questions you may have.


    PREREGISTRATION

    You must be registered to attend ASTM Meetings. Use our online registration form where you have the ability to register for multiple events, pay fees in advance using a credit card and receive an electronic confirmation.

    When you preregister online you will receive emails on committee meetings, final announcements and other information that will help you prepare for your meeting. The registration information significantly assists us in preparations for the committee week.

    The cut-off for preregistration is Wednesday, June 17, 2015. After this date, please register on-site at the ASTM Registration Desk at the Marriott Harbor Beach Resort.


    HOTEL INFORMATION

    There are some nights at the Marriott Harbor Beach that are SOLD OUT due to another event coming in on the back end of our meeting. Please keep this in mind when booking and utilize the B Ocean link at the bottom of this page for additional sleeping rooms if needed.

    All meetings will be held at the Marriott Harbor Beach Resort, 3030 Holiday Drive, Fort Lauderdale, FL 33316. Reservations may be made by telephoning the hotel at 1-800-222-6543 or 954-525-4000. To make your hotel reservation online, visit: Reservations at the Marriott Harbor Beach Resort. Select your dates and proceed as instructed. If you need assistance with your hotel reservation call the hotel directly at 954-525-4000.

    Group rate will be honored until the ASTM block is full, but no later than Friday, May 22, 2015. Reserved rooms may be SOLD OUT prior to the cut-off date. You may be charged a higher rate if reservations are received after the cut-off date. ASTM rates are $169 USD single/double plus 11% tax (you must mention ASTM in order to receive a group rate). The Marriott Harbor Beach Resort fee is NOT included in the ASTM rate of $169 + tax per night. If you would like to use the Resort amenities, you will have to "opt in" upon check-in. The fee is $25/day. For more information on the Resort Amenity Package, please click here: Resort Amenity Package

    U.S. GOVERNMENT RATES: The Marriott Harbor Beach Resort has a limited number of rooms at the government per diem rate of $109.

    IMPORTANT! ASTM rates are non-commissionable. If you book your reservation through a travel agent they must ask for a non-commissioned ASTM Group Rate. ASTM cannot adjust your higher rate if commissions were paid to a travel agency.

    ADVANCE DEPOSIT: Marriott Harbor Beach Resort requires a credit card to guarantee your reservation.

    CONFIRMATION NOTICES: A confirmation number is provided to you electronically once your reservation has been submitted.

    CANCELLATION/CHANGE POLICY: At the Marriott Harbor Beach Resort, notice of cancellation must be received 3 days prior to arrival.

    Check the ASTM website for updates on overflow hotel room availability.

    ADDITIONAL BLOCK OF HOTEL ROOMS: There is an additional block of rooms at the B Ocean Resort Fort Lauderdale, 1140 Seabreeze Blvd, Fort Lauderdale, FL 33316. The B Ocean Resort is adjacent to the Marriott Harbor Beach Resort, located only about 200 yards away. Reservations may be made by telephoning the hotel at (954) 564-1000. To make your hotel reservation online, visit: Reservations at the B Ocean Resort.

    Group rate will be honored until the ASTM block is full, but no later than Friday, May 22, 2015. Reserved rooms may be SOLD OUT prior to the cut-off date. You may be charged a higher rate if reservations are received after the cut-off date. ASTM Rates are $159 USD single/double plus tax (you must mention ASTM in order to receive a group rate).


    CONFERENCE INFORMATION

    INTERNET: The Marriott Harbor Beach Resort has high speed internet access at $12.95-$16.95 per day. The hotel offers complimentary wireless internet service in the hotel lobby and public areas. Marriott Rewards members benefits include basic high-speed internet in guest rooms.

    ASTM MEMBERS WORK AREA: ASTM provides computers with an internet connection. This area will also be wireless. You may visit the ASTM website, apply or renew your membership, order publications or check your email. The complimentary wireless service is limited to the members work area only. The meeting rooms throughout the hotel will not have wired internet connections.


    TRANSPORTATION AND DIRECTIONS

    The hotel is located approximately 5 miles/18 minutes from the Fort Lauderdale-Hollywood International Airport, and approximately 31 miles/40 minutes from the Miami International Airport. The hotel's phone number is 954-525-4000 and the general fax number is 954-766-6152. The website for the hotel is Marriott Harbor Beach Resort.

    For information on the city of Fort Lauderdale, visit the Fort Lauderdale convention and Visitors Bureau website at: www.sunny.org.

    AIRPORT SHUTTLE SERVICE: Taxis cost approximately $20 from the Fort Lauderdale-Hollywood International Airport, and $75 from the Miami International Airport.

    PARKING: Overnight parking is available at $32 for valet and $27 self-parking with in and out privileges.


    AIRLINE INFORMATION

    UNITED AIRLINES is pleased to offer a special meeting discount. You may book online at www.united.com and enter your Offer Code ZTH6788729 in the Offer Code box when searching for your flights. If booking through a travel professional or United Meetings at 800-426-1122, please give them the following information: Agreement Code: 788729; Z Code: ZTH6. Outside of the United States, please call your local United Airlines Reservation Office. Please note that a Direct Ticketing Charge will apply for booking by phone.

    DELTA AIRLINES is pleased to offer a special meeting discount. Reservations and ticketing are available online or by calling our Delta Meeting Network Reservations at 800-328-1111. When booking online at www.delta.com select Book A Trip, then select Advanced Search, and enter your Meeting Event Code - NMK9C in the box provided on the Search Flight page. Please note that a Direct Ticketing Charge will apply for booking by phone.


    ASTM TRAINING SESSIONS

    ASTM will provide several training sessions on various subjects to educate and assist officers, members and non-members of ASTM committees. The following topics will be discussed:

  • Workshop: Committee D02 Member Orientation
    Monday, 7:00am - 8:00am
    Wednesday, 7:00am - 8:00am

    This orientation will include an overview of ASTM and the organization and structure of D02. Learn about your role and responsibilities as a new D02 member. There will be an opportunity to ask questions. All members, especially new members and visitors, are encouraged to attend.

    The orientation will be presented by James Simnick, Committee D02 First Vice-Chairman.

  • Workshop: Introduction to the Interlaboratory Study Program (ILS)
    Monday, 12:00pm - 1:00pm
    Wednesday, 8:00am - 9:00am

    This module is designed to familiarize members with the ILS Program, its features, benefits, capabilities, and the online registration process. Research Reports will also be specifically addressed during the session. This workshop will benefit anyone planning to run (or participate in) an interlaboratory study to generate a precision statement for a new or existing ASTM test method.

    Presented by Phillip Godorov and Caitlin Farrell, ASTM ILS Staff.

    Interlaboratory Studies (ILS) Question and Answer Sessions
    Monday, 8:00am - 10:15am and 3:00pm - 5:00pm
    Tuesday, 8:00am - 10:15am and 3:00pm - 5:00pm
    Wednesday, 9:15am - 10:15am and 3:00pm - 5:00pm

    In addition to the ILS Workshop schedule above, several ILS Q&A Sessions have been planned with ASTM ILS Staff. Please feel free to drop by and ask questions about, or brainstorm ideas for, your upcoming interlaboratory studies. ILS representatives will also be available to review the status of your current interlaboratory studies and help you plan the next steps. Sessions are open to all, and no appointments are needed.

  • D02 ASTM Workshop: Petroleum Lab Technician Training Package
    Monday, 4:00pm - 5:00pm
    Tuesday, 4:00pm - 5:00pm

    This workshop will provide an overview and demonstration of the ASTM Petroleum Lab Technician Training Package. The package content includes ASTM Standards, online training modules on ASTM Test Methods, UOP Standards, and AASHTO Test Methods. We will demonstrate the package and provide an open forum to discuss additional enhancements that ASTM is able to provide and obtain feedback on potential future areas of product development.

    The ASTM International Petroleum Lab Technician Training Package is designed to empower our clients with valuable technical content to ensure quality and develop professional proficiency. ASTM has worked with a development and design team of industry professionals to identify the most applicable content to include in the training package to ensure relevance and value. We have recently developed our cutting edge online portal: ASTM Compass to not only deliver content but also to provide enhanced functionality to ensure that your employees can understand, adopt, and apply changes made to ASTM Standards. ASTM is committed to continuing to add material to the Petroleum Lab Technician Training Package. We recognize how vital it is to keep our content up to date in a dynamic environment in which some 40% of all ASTM Standards update annually. We have the infrastructure in place to keep all materials (standards and training modules) in the package current as content continually evolves.

    The ASTM International Petroleum Lab Technician Training Package includes the following content:
    1. Access to the ASTM Petroleum Network of Standards
    2. Access to the Petroleum Lab Technician e-Learning Center
    3. Access to the ASTM Digital Library
    4. Access to UOP Standards
    5. AASHTO Test Methods

    Presented by John Gallagher, ASTM Account Development Manager.


    SYMPOSIA

    To access the symposia/workshops/seminar objectives, registration fee information, and online registration, click on the title of the event below. You may also register online to attend a symposium or workshop at the "Register" link above.

    Workshop on State-of-the-Art Analytical Testing Methodologies for Improving the Analysis of Hydrocarbon Types for Napthas, Jet Fuel, and Diesel Fuel Range Streams (Monday) (Sponsored by Committee D02)

    ASTM Diesel Cleanliness Workshop (Thursday) (Sponsored by Committee D02)

    If you have questions regarding only the symposium/workshop registration, contact the Symposia Department: hsparks@astm.org or 610-832-9677.


    COMMITTEE ACTIVITY FEES

    Several ASTM committees collect a voluntary fee to support activities associated within the committee such as awards, social events, etc. Each committee determines the amount, encourages your contribution, and can be paid on-line in advance on the preregistration page. This voluntary contribution is not an ASTM International society fee.


    COMPLIMENTARY SUPPORT SERVICES

    Committee Week Meetings offer on-site services from the ASTM staff. We provide photocopying service, audio/visual equipment, and a members' work area with complimentary internet computers. We also have an editor on-site to assist you with the form and style of standards, editorial changes and first drafts of standards.


    SPOUSES' HOSPITALITY

    Join us for coffee and breakfast pastries Monday through Thursday from 8:30am to 9:30am at the Marriott Harbor Beach Resort. For city information and brochures, contact the Fort Lauderdale Convention and Visitor Bureau at: www.sunny.org.

    PRIVATE HOSPITALITIES - Please remember that groups hosting hospitalities in meeting rooms may begin no earlier than 6:00pm, Monday through Wednesday. This will avoid conflicting with ASTM meetings. We appreciate your cooperation and you may contact Melissa Thomas, ASTM Meetings Manager, at 610-832-9652 or mthomas@astm.org if you have any questions pertaining to the procedures for hospitalities.


    DRESS/WEATHER

    Attendees have the option to determine their dress at ASTM meetings. Business casual attire is acceptable at this meeting and appropriate for Fort Lauderdale. The average temperatures in June range from a high of 89 degrees to a low of 74 degrees.


    MISCELLANEOUS

    Please advise the hotel and ASTM of any disability which will require special attention. The Marriott Harbor Beach Resort is in compliance with ADA standards.


    QUESTIONS

    For information on ASTM International's products and services, please visit the ASTM website at www.astm.org.

    Questions concerning general registration, accommodations, travel, hotel, logistics, etc. contact Annika Huffman in the ASTM Meetings Department at 610-832-9707 or ahuffman@astm.org.


    Back to Top