Meetings / Hotel and Meeting Information

D08 Roofing and Waterproofing


PRE-MEETING CHECKLIST

Pre-register for Committee(s) Meeting(s) - There is no fee to attend an ASTM Meeting but one must register (note that this does not register you at the hotel).

  • Pre-registration on the ASTM website expedites the onsite registration process by allowing you to proceed to the pre-registration desk onsite
  • Pay for committee activity fees and/or food events online
  • If you cannot pre-register prior to the meeting, on site registration is available

Register for Symposium/Workshop
Review the prior meeting minutes for current committee activities
Review Ballot Closing Reports, especially those in which you have a particular interest
Review posted meeting agendas
Download Material in Preparation for the Meeting
  • My Schedule (Customize your schedule in an Excel file, highlighting meetings you would like to attend, can be used for multiple committees)
  • MyMeetingsMaterial (Compile a ZIP File of your agendas, minutes, ballot items, closing reports and schedules

Review Online Training Modules offered prior to the meeting, these can be found on the ASTM Website at this link - Member Training
  • Plan to attend Committee Week Training Modules conducted by ASTM Staff on Tuesday and Wednesday
  • Check with your committee's leadership for committee specific training offered during the meeting

If you need copies made for your meeting or AV support, contact your Staff Manager three weeks prior to the meeting
Invite a colleague to attend the meeting
Contact your Staff Manager with any questions you may have.


SCHEDULE

To view your committee schedule, use the convenient link on this meetings page. Approximately two weeks prior to the meeting, meeting room names will be added to the schedule.


PREREGISTRATION

You must be registered to attend ASTM Meetings. Use our online registration form where you have the ability to register for multiple events, pay fees in advance using a credit card, and receive an electronic confirmation. You may register online at the "Register" link above.

When you preregister online you will receive emails on committee meetings, final announcements and other information that will help you prepare for your meeting. The registration information significantly assists us in preparations for the committee week.

The cut-off for preregistration is Wednesday, November 28, 2012. After this date please register on-site at the ASTM Registration Desk at the Hyatt Regency Atlanta.


HOTEL INFORMATION

All meetings will be held at the Hyatt Regency Atlanta, 265 Peachtree St., NE, Atlanta, GA 30303. Reservations can be made by telephoning the hotel at 800-233-1234. To make your hotel reservation online, visit Reservation at Hyatt Regency Atlanta. Select your dates and proceed as instructed. If you need assistance with your hotel reservation call the hotel directly at 404-577-1234.

Group rate will be honored until the ASTM block is full but no later than November 10, 2012. ASTM rates are $149 single/double plus 16% tax (you must mention ASTM in order to receive a group rate). You may be charged a higher rate if reservations are received after the cut-off date, or when the block is full.

U.S. GOVERNMENT RATES: The Hyatt Regency Atlanta has a limited number of rooms at the Government per diem rate of $133.

IMPORTANT! ASTM Rates are non-commissionable. If you book your reservation through a travel agent they must ask for a non-commissioned ASTM Group Rate. ASTM cannot adjust your higher rate if commissions were paid to a travel agency.

ADVANCE DEPOSIT: The Hyatt Regency Atlanta requires a credit card to guarantee your reservation.

CONFIRMATION NOTICES: The Hyatt Regency Atlanta Reservation Center sends confirmations by email.

CANCELLATION/CHANGE POLICY: At the Hyatt Regency Atlanta, notice of cancellation must be received by 3:00pm, 24 hours prior to arrival date.

Check the ASTM website for updates on overflow hotel room availability.

INTERNET: The Hyatt Regency Atlanta provides internet access throughout the hotel at a cost of $12.95 for 24 hours. ASTM provides complimentary internet access in the Members' Work Area.

ASTM MEMBERS' WORK AREA: ASTM is providing computers with an internet connection. This area will also be wireless for your laptop computer. You may visit the ASTM website, apply or renew your membership, order publications or check your email. The complimentary wireless service is limited to the members' work area only.


TRANSPORTATION AND DIRECTIONS

The hotel is located approximately 10 miles/20 minutes from the Hartsfield International Airport. The hotel's phone number is 404-577-1234 and the general fax number is 404-588-4137. The web site for the hotel is Hyatt Regency Atlanta Information.

For information on the city of Atlanta visit the Atlanta Convention Visitors Bureau Website at: Atlanta Convention and Visitors Bureau.

AIRPORT SHUTTLE SERVICE: Go to the transportation booth at the airport and ask for a shuttle to the Hyatt Regency Atlanta downtown. We recommend the Atlanta Airport Shuttle Service (T.A.A.S.S.). 404.941.3440. No reservations are necessary for arranging transportation from the Atlanta Airport to the hotel. It runs 6 a.m. to midnight from the airport and it leaves the hotel every 10 and 40 minutes after the hour. $16.50 one way/$29 round trip per person. Taxis cost approximately $35.

MARTA (Metropolitan Atlanta Rapid Transit Authority) - From inside Hartsfield International Airport, MARTA runs Monday thru Friday from 5:00am thru 1:00am every 20 minutes and on weekends and holidays from 5:00am thru 12:30am every 25 minutes. The cost for MARTA is $2.50 one way.

PARKING: Valet parking is available at $32 per day with in and out privileges.


ASTM TRAINING SESSIONS

ASTM staff will provide several training sessions on various subjects to educate and assist officers, members and non-members of ASTM committees. The following topics will be discussed:

  • ASTM Online (Tuesday) 12:00pm - 1:00pm

    This module is designed to provide information about the vast array of tools available to members on the ASTM website. These tools are designed to facilitate worldwide participation in the ASTM standard development process. The module will provide information on balloting, online negative ballot resolution, registering work items, submitting ballot items, standards tracking, collaboration areas, roster maintenance, virtual meeting, and other website enhancements.

  • Developing and Revising an ASTM Standard (Wednesday) 12:00pm - 1:00pm

    During this joint Technical Committee Operations and Editorial module, we will review both new and revised standards as they go through the development and publication process. We will cover how standard ideas are introduced, drafted, and publicized as well as review ASTM's electronic tools and time-tested techniques for accelerating the development of your standard. Included in the workshop will be a brief review of work items registration, the three stages of balloting, and an explanation of the key roles of your editor and the standard's technical contact.

Refreshments will be available at both sessions.


SYMPOSIA

To access the symposia/workshops objectives, registration fee information, and online registration, click on the title of the event below. You may also register online to attend a symposium or workshop at the "Register" link above.

Workshop on Thermal Methods for Prediction of Properties of Cementitious Systems (Sunday) (Sponsored by Subcommittee C09.48).

If you have questions regarding only the symposium/workshop registration, contact the ASTM Symposia Operations Department at 610-832-9677 or hsparks@astm.org.


COMMITTEE ACTIVITY FEES

Several ASTM committees collect a voluntary fee to support activities associated within the committee such as awards, social events, etc. Each committee determines the fee amount and encourages your contribution. You now have the ability to pay this fee online in advance on the preregistration page. This fee is not an ASTM International society fee.


SPECIAL ACTIVITY

Several committees hold planned banquet events. You now have the ability to purchase your tickets on-line in advance on the preregistration page. Your tickets will be available on-site at the Registration Area.



COMPLIMENTARY SUPPORT SERVICES

Committee Week Meetings offer on-site services from the ASTM staff. We provide photocopying service, audio/visual equipment, and a members' work area with complimentary internet computers. We also have an editor on-site to assist you with the form and style of standards, editorial changes and first drafts of standards.


SPOUSES' HOSPITALITY

Join us for coffee and breakfast pastries Monday through Thursday from 8:30am to 9:30am at the Hyatt Regency Atlanta. A representative from the Atlanta Convention and Visitors Bureau will be on hand with information on what to see and do in Atlanta. For city information and brochures, contact the Atlanta Convention and Visitor Bureau at 404-521-6600 or visit the website: Atlanta Convention and Visitors Bureau


DRESS/WEATHER

Members have the option to determine their dress at ASTM meetings. Business casual attire is acceptable at this meeting and appropriate for Atlanta. The average temperatures in December range from a high of 54 degrees to a low of 35 degrees.


MISCELLANEOUS

Please advise the hotel and ASTM of any disability which will require special attention. The Hyatt Regency Atlanta is in compliance with ADA standards.


QUESTIONS

For information on ASTM International's products and services, please visit the ASTM website at ASTM website.

Questions concerning general registration, accommodations, travel, hotel, logistics, etc. contact Dottie Meyers in the ASTM Meetings Department at 610-832-9706 or dmeyers@astm.org .


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