D02 Petroleum Products, Liquid Fuels, and Lubricants


    PRE-MEETING CHECKLIST

    Pre-register for Committee(s) Meeting(s) - There is no fee to attend an ASTM Meeting but one must register (note that this does not register you at the hotel).

    • Pre-registration on the ASTM website expedites the onsite registration process by allowing you to proceed to the pre-registration desk onsite
    • Pay for committee activity fees and/or food events online
    • If you cannot pre-register prior to the meeting, on site registration is available

    Register for Symposium/Workshop
    Review the prior meeting minutes for current committee activities
    Review Ballot Closing Reports, especially those in which you have a particular interest
    Review posted meeting agendas
    Download material in preparation for the meeting
    • My Schedule (Customize your schedule in an Excel file, highlighting meetings you would like to attend, can be used for multiple committees)
    • MyMeetingsMaterial (Compile a ZIP File of your agendas, minutes, ballot items, closing reports and schedules

    Review Online Training Modules offered prior to the meeting, these can be found on the ASTM Website at this link - Member Training
    • Plan to attend Committee Week Training Modules conducted by ASTM Staff
    • Check with your committee's leadership for committee specific training offered during the meeting

    If you need copies made for your meeting or AV support, contact your Staff Manager three weeks prior to the meeting
    Invite a colleague to attend the meeting
    Contact your Staff Manager with any questions you may have.


    SCHEDULE

    To view your committee schedule, use the convenient link on this meetings page. Approximately two weeks prior to the meeting, meeting room names will be added to the schedule.


    PREREGISTRATION

    You must be registered to attend ASTM Meetings. Use our online registration form where you have the ability to register for multiple events, pay fees in advance using a credit card, and receive an electronic confirmation. You may register online at the "Register" link above.

    When you preregister online you will receive emails on committee meetings, final announcements, and other information that will help you prepare for your meeting. The registration information significantly assists us in preparations for the committee week.

    The cut-off for preregistration is Wednesday, December 4, 2013. After this date please register on-site at the ASTM Registration Desk at the Tampa Marriott Waterside.


    HOTEL INFORMATION

    All meetings will be held at the Tampa Marriott Waterside, 700 South Florida Ave., Tampa, FL 33602. Reservations may be made by via our online reservation system at Marriott Tampa Waterside Hotel Reservation.

    Select your dates and proceed as instructed. Reservations may also be made by telephoning the hotel at 1-800-228-9290 (you must mention ASTM in order to receive the group rate.) If you need assistance with your hotel reservation call the hotel directly.

    Group rate will be honored until the ASTM block is full but no later than November 8, 2013 ASTM rates are $159 plus 12% tax. The Marriott Tampa Waterside has a limited number of rooms at the government per diem rate of $99 plus 12% tax. You must present your ID at the front desk upon check-in. You may be charged a higher rate if reservations are received after the cut-off date, or when the block is full.

    ASTM has secured an overflow block of rooms at the Embassy Suites, Hotel, 513 South Florida Ave., Tampa, FL 33602, 1-813-769-8300. The cut-off date is November 18, 2013. Also, please note that the group block will be called ASTM International if you call 1-800-362-2779 to make a reservation. To register on line use the following link: Register at the Embassy Suites Tampa Downtonw

    IMPORTANT! ASTM Rates are non-commissionable. If you book your reservation through a travel agent they must ask for a non-commissioned ASTM Group Rate. ASTM cannot adjust your higher rate if commissions were paid to a travel agency.

    ADVANCE DEPOSIT: The Marriott Tampa Waterside require a credit card to guarantee your reservation.

    CONFIRMATION NOTICES: A confirmation number is provided to you electronically once your reservation has been submitted.

    CANCELLATION/CHANGE POLICY: At the Tampa Marriott Waterside notice of cancellation must be received by 6:00pm on the day of arrival.

    Check the ASTM website for updates on overflow hotel room availability.

    INTERNET: The hotel offers wireless connections in the guest rooms at a cost of $14.95 per day. There is complimentary internet service in the lobby and public areas of the hotel.

    ASTM MEMBERS WORK AREA: ASTM will provide computers with internet connections. This area will also be wireless for your laptop computer. You may visit the ASTM website, apply or renew your membership, order publications or check your email. The complimentary wireless service is limited to the members' work area only. The meeting rooms throughout the hotel will not have internet connections.


    TRANSPORTATION AND DIRECTIONS

    The hotel is located approximately 10 miles/20 minutes from the Tampa International Airport. The Hotel's phone number is 813-221-4900 and the general fax number is 813-204-6342. The website for the hotel is Marriott Tampa Waterside Hotel.

    For information on the city of Tampa visit the Tampa Convention and Visitors Bureau Website at: Tampa Convention & Visitors Bureau

    AIRPORT SHUTTLE SERVICE: Airport Direct Shuttle Service provides regularly scheduled shuttle service from Tampa International Airport to the Marriott Tampa Waterside Hotel. The cost is $43 round trip. When making a reservation, 24 hour advance notice is preferable. Their phone number is 1-800-756-1303. Taxis cost approximately $26.

    PARKING: Valet parking is $22.00 per day with in and out privileges. There is no self parking at the hotel.


    ASTM TRAINING SESSIONS

    ASTM will provide several training sessions on various subjects to educate and assist officers, members and non-members of ASTM committees. The following topics will be discussed:

    • D02.90 Executive Subcommittee (Please note meeting time change)
      Sunday, 8:30am - 11:30am

    • Round Table Discussion on New Product Specification Development in Committee D02
      Sunday, 1:30pm - 4:30pm

    • Committee D02 on Petroleum Products, Liquid Fuels and Lubricants will provide a forum to discuss the process of developing a new or existing specification from concept to successful completion using a consensus standards development process utilized by ASTM International. As a part of this discussion, forum moderators will guide a panel of experienced consensus specification navigators as the panel members provide an initial brief history of their process, providing examples of how they have navigated through the specification route. These experienced standards developers will also serve as focal points for expert counsel during the general discussion. This forum will not be a debate on the merits of the ASTM International consensus standards development process, or the merits of one specific product or specification. Rather, it is being conducted to assist members who would like to better understand how the process might be navigated successfully.

      Principal Moderator: Michael Collier, ASTM Committee D02 Vice-Chairman
      Open to all registered meeting attendees

    • Workshop: Committee D02 New Member Orientation Workshop
      Monday, 7:00am - 8:00am
      Wednesday, 7:00am - 8:00am

      This orientation will include an overview of ASTM and the organization and structure of D02. Learn about your role and responsibilities as a new D02 member. There will be an opportunity to ask questions. All members, especially new members and visitors, are encouraged to attend. The orientation will be presented by James Simnick, Committee D02 First Vice-Chairman.

    • Petroleum Standards Training Videos Workshop
      Tuesday, 7:00am - 8:00am
      Wednesday, 12:00pm - 1:00pm

      This workshop will provide a demonstration of ASTM's new petroleum training videos, topics to be discussed include the selection process, how the videos are produced, the review process, and how the videos can be accessed. The workshop will be presented by David von Glahn, Director, Training and E-Learning.

    • Workshop: Introduction to the Interlaboratory Study Program
      Monday, 12:00pm - 1:00pm
      Wednesday, 8:00am - 9:00am

      This module is designed to familiarize members with the ILS Program, its features, benefits, capabilities, and the online registration process. You will be guided through a complete ILS registration, highlighting the information that will be requested in the process. Research Reports will also be specifically addressed during the session. This program will benefit anyone planning to run (or participate in) an interlaboratory. Presented by Phillip Godorov and Caitlin Farrell, ASTM ILS Staff.

    • To complement the ILS Workshops, several ILS Q&A sessions have been planned with ASTM ILS Staff. Please drop by and ask questions about your current or upcoming interlaboratory studies. These sessions are open to all, and while appointments can be made, they are not required.

      Monday & Wednesday, 3:00pm - 5:00pm
      Monday & Tuesday, 8:00am - 10:00am

    • The Sydney D. Andrews Scroll Achievement Award Luncheon (Tuesday) 12:00pm - 1:30pm - The Sydney D. Andrews Scroll Achievement Award will be presented to Stanford P. Seto at a luncheon. Please register on line in advance of the meeting. Congratulations to Stanford for this recognition by Committee D02.


    • SYMPOSIA

      To access the symposia/workshops objectives, registration fee information, and online registration, click on the title of the event below. You may also register online to attend a symposium or workshop at the "Register" link above.

      Symposium on Environmentally Considerate Lubricants (Monday) (Sponsored by Committee D02)

      If you have questions regarding only the symposium/workshop registration, contact the ASTM Symposia Operations Department.


      COMMITTEE ACTIVITY FEES

      Several ASTM committees collect a voluntary fee to support activities associated within the committee such as awards, social events, etc. Each committee determines the amount and encourages your contribution. The activity fee can be paid online in advance on the preregistration page. This voluntary contribution is not an ASTM International society fee.


      SPECIAL ACTIVITY

      Several committees hold planned banquet events. You now have the ability to purchase your tickets online in advance on the preregistration page. Your tickets will be available on-site at the Registration Area.



      COMPLIMENTARY SUPPORT SERVICES

      ASTM meetings offer on-site services from the ASTM staff. We provide photocopying service, audio/visual equipment, and a members' work area with complimentary internet computers. We also have an editor on-site to assist you with the form and style of standards, editorial changes and first drafts of standards.


      SPOUSES' HOSPITALITY

      Join us for coffee and breakfast pastries Monday through Wednesday from 8:30am to 9:30am. A representative from the Tampa Convention and Visitors Bureau will be on hand with information on what to see and do in Tampa. For city information and brochures, contact the Tampa Convention and Visitor Bureau at Tampa Convention & Visitors Bureau.

      PRIVATE HOSPITALITIES - Please remember that groups hosting hospitalities in meeting rooms may begin no earlier than 6:00pm, Monday through Wednesday. This will avoid conflicting with ASTM meetings. We appreciate your cooperation and you may contact Melissa Thomas, ASTM Meetings Manager, at 610-832-9652 or mthomas@astm.org if you have any questions pertaining to the procedures for hospitalities.


      DRESS/WEATHER

      Attendees have the option to determine their dress at ASTM meetings. Business casual attire is acceptable at this meeting and appropriate for Tampa. The average temperatures in December range from a high of 72 degrees to a low of 55 degrees.


      MISCELLANEOUS

      Please advise the hotel and ASTM of any disability which will require special attention. The Marriott Tampa Waterside Hotel is in compliance with ADA standards.


      QUESTIONS

      For information on ASTM International's products and services, please visit the ASTM website at ASTM website.

      Questions concerning general registration, accommodations, travel, hotel, logistics, etc. contact Dottie Meyers in the ASTM Meetings Department at 610-832-9706 or dmeyers@astm.org.


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