April 2016 Committee Week

    April 10-15, 2016

    Grand Hyatt San Antonio

    San Antonio, TX



    PRE-MEETING CHECKLIST

    Pre-register for Committee(s) Meeting(s) - There is no fee to attend an ASTM Meeting but one must register (note that this does not register you at the hotel).
    • Pre-registration on the ASTM website expedites the on-site registration process by allowing you to proceed to the pre-registration desk on-site
    • Pay for committee activity fees and/or food events online
    • If you cannot pre-register prior to the meeting, on site registration is available

    Register for Symposium/Workshop
    Review the prior meeting minutes for current committee activities
    Review Ballot Closing Reports, especially those in which you have a particular interest
    Review posted meeting agendas
    Download material in preparation for the meeting
    • My Schedule (Customize your schedule in an Excel file, highlighting meetings you would like to attend; can be used for multiple committees)
    • MyMeetingsMaterial (Compile a ZIP File of your agendas, minutes, ballot items, closing reports and schedules

    Review Online Training Modules offered prior to the meeting, these can be found on the ASTM Website at this link: www.astm.org/MEMBER_TRAINING
    • Plan to attend Committee Week Training Modules conducted by ASTM Staff
    • Check with your committee's leadership for committee specific training offered during the meeting

    If you need copies made for your meeting or AV support, contact your Staff Manager three weeks prior to the meeting
    Invite a colleague to attend the meeting
    Contact your Staff Manager with any questions you may have.

    COMMITTEE SCHEDULE AND MEETING INFORMATION

    COMMITTEESDATESSTAFF MANAGERPHONE
    (610) 832-
    B01 on Electrical Conductors(13-14)Kristy Straiton(9640)
    B05 on Copper and Copper Alloys(11-13)Jennifer Rodgers(9694)
    C16 on Thermal Insulation(10-13)Mary Mikolajewski(9678)
    C18 on Dimension Stone(10-12)Jeffrey Adkins(9738)
    D07 on Wood(13-14)Krista Robbins(9689)
    D09 on Electrical and Electronic Insulating Materials(14-15)Katerina Koperna(9728)
    D10 on Packaging(11-12)Diane Lake(9661)
    D14 on Adhesives(10-12)Joseph Hugo(9740)
    D20 on Plastics(10-13)Alyson Fick(9710)
    D22 on Air Quality(10-13)Jeffrey Adkins(9738)
    D28 on Activated Carbon(11)Kelly Paul(9745)
    D30 on Composite Materials(12-14)Krista Robbins(9689)
    E06 on Performance of Buildings(10-13)Stephen Mawn(9726)
    E18 on Sensory Evaluation(12-14)W Scott Orthey(9730)
    E33 on Building and Environmental Acoustics(11-12)Kelly Paul(9745)
    E35 on Pesticides, Antimicrobials, and Alternative Control Methods(11-14)Brian Milewski(9619)
    E50 on Environmental Assessment, Risk Management and Corrective Action(11-14)Kathleen Chalfin(9717)
    E60 on Sustainability(12-15)Stephen Mawn(9726)
    F02 on Flexible Barrier Packaging(13-14)Diane Lake(9661)
    F10 on Livestock, Meat, and Poultry Evaluation Systems(13-14)Kelly Paul(9745)
    F12 on Security Systems and Equipment(11-12)Joseph Hugo(9740)
    F15 on Consumer Products(10-15)Leonard Morrissey(9719)
    F17 on Plastic Piping Systems(11-14)Robert Morgan(9732)
    F18 on Electrical Protective Equipment for Workers(10-13)Ashley Wiand(9551)
    F26 on Food Service Equipment(12-13)Kristy Straiton(9640)
    F36 on Technology and Underground Utilities(14)Stephen Mawn(9726)
    F40 on Declarable Substances in Materials(12-14)Brian Milewski(9619)
    G04 on Compatibility and Sensitivity of Materials in Oxygen Enriched Atmospheres(11-12)Kristy Straiton(9640)

    SYMPOSIUM AND WORKSHOPS

    To access the symposia/workshops/seminar objectives, registration fee information, and online registration, click on the title of the event below. You may also register online to attend a symposium or workshop at the "Register" link above.

    14th International Symposium on Flammability and Sensitivity of Materials in Oxygen-Enriched Atmospheres (Wednesday-Friday) (Sponsored by Committee G04).

    Workshop on Annealing of Electrical Conductors (Wednesday) (Sponsored by Committee B05).

    The Role of indoor Air as a Vehicle for Human Pathogens (Wednesday) (Sponsored by Committee E35).

    Seminar: Beyond Food-What's Different about Non-foods Sensory? (Wednesday) (Sponsored by Committee E18)

    Workshop on Co-Sampling of Aerosols and Gases/Vapors of Semi-Volatile Substances (Thursday) (Sponsored by Committee D22).

    Accessibility: What you Need to Know and How it Affects your Bottom Line (Wednesday) (Sponsored by Committee E50.02)(Registration is not required for this event.)

    If you have questions regarding only the symposium/workshop registration, contact Hannah Sparks in the Symposia Department: hsparks@astm.org or 610-832-9677.


    ASTM TRAINING SESSIONS

    ASTM staff will provide several training sessions on various subjects to educate and assist officers, members and non-members of ASTM committees. The following topics will be discussed:

  • Workshop: Introduction to the Interlaboratory Study Program (ILS)
    Monday, 12:00pm - 1:00pm
    Wednesday, 12:00pm - 1:00pm

    This module is designed to familiarize members with the ILS Program, its features, benefits, capabilities, and the online registration process. Research Reports will also be specifically addressed during the session. This workshop will benefit anyone planning to run (or participate in) an interlaboratory study to generate a precision statement for a new or existing ASTM test method. Presented by Phillip Godorov and Caitlin Farrell, ASTM ILS Staff.

  • Interlaboratory Studies (ILS) Question and Answer Sessions
    Monday, 8:00am - 10:00am and 3:00pm - 5:00pm
    Tuesday, 8:00am - 10:00am and 3:00pm - 5:00pm
    Wednesday, 8:00am - 10:00am and 3:00pm - 5:00pm

    In addition to the ILS Workshop schedule above, several ILS Q&A Sessions have been planned with ASTM ILS Staff. Please feel free to drop by and ask questions about, or brainstorm ideas for, your upcoming interlaboratory studies. ILS Representatives will also be available to review the status of your current interlaboratory studies and help you plan the next steps. Sessions are open to all, and no appointments are needed.

  • International Member Orientation Training Module (Monday) 7:00am-8:00am

    This module is intended to welcome and introduce International Members to ASTM International and the ASTM process. The module will consist of a brief introduction of the history of ASTM, ASTM activities in the International Standards Community and to discuss frequently asked questions regarding ASTM meetings and the ASTM standards development process. The hope is to attract new members as well as existing members to share in an exchange of information about ASTM International. The module will be facilitated by ASTM Staff.

  • Writing, Handling and Resolving Negative Votes (Tuesday) 12:00pm-1:00pm

    This session will discuss how to write an effective negative, how the committees should address negative votes, and how to resolve negative votes using the Online Negative Resolution Tool in the MyASTM section of the ASTM website. Additionally, you will be exposed to the roles that the subcommittee chairs, technical contacts, and ASTM Staff play throughout this process.

  • PANEL: YEAR OF THE SMALL AND MEDIUM-SIZED ENTERPRISE (SME) (Tuesday) 12:00pm-1:00pm

    Join Dan Smith, ASTM's VP of Technical Committee Operations at the Grand Hyatt Room Lonestar E for a conversation with business leaders who are growing, innovating, and competing globally through ASTM. Learn information and tips on how ASTM is a great place for small businesses to make your voice heard, to network, to develop professionally, and more.

  • Panelists include: Gary Ogden, Wells Plastics Limited, D20; Julie Kilgore, Wasatch Environmental, E50; Herb Dwyer, Nanmac Corp, E20; and Dhuanne Dodrill, Rollprint Packaging Products, F02.

    Refreshments will be provided. Contact BMilewski@astm.org for more information.

  • Developing and Revising an ASTM Standard (Wednesday) 12:00pm-1:00pm

    During this joint Technical Committee Operations and Editorial module, we will review both new and revised standards as they go through the development and publication process. We will cover how standard ideas are introduced, drafted,and publicized as well as review ASTM's electronic tools and time-tested techniques for accelerating the development of your standard. Included in the workshop will be a brief review of work items registration, the three stages of balloting, and an explanation of the key roles of your editor and the standard’s technical contact.

  • Refreshments will be available at all sessions.


    PREREGISTRATION

    You must be registered to attend ASTM Meetings. Use our online registration form where you have the ability to register for multiple events, pay fees in advance using a credit card, and receive an electronic confirmation. You may register online at the "Register" link above.

    When you preregister online, you will receive emails on committee meetings, final announcements, and other information that will help you prepare for your meeting. The registration information significantly assists us in preparations for the committee week.

    The cut-off for preregistration is Wednesday, April 6, 2016. After this date please register on-site at the ASTM Registration Desk at the Grand Hyatt San Antonio.


    HOTEL INFORMATION

    All meetings will be held at the Grand Hyatt san Antonio, 600 East Market Street, San Antonio, Texas, 78205. Reservations may be made via our online reservation system at Grand Hyatt Reservations.

    Select your dates and proceed as instructed. Reservations may also be made by telephoning the hotel at (210) 224-1234 (you must mention ASTM in order to receive the group rate). If you need assistance with your hotel reservation, please call the hotel directly.

    Group rate will be honored until the ASTM block is full but no later than March 11, 2016. The ASTM Room Block is CURRENTLY SOLD OUT on the nights of April 13th, 14th and 15th at the Grand Hyatt San Antonio. You are able to reserve a room at the ASTM Group rate at this hotel if departing on on April 13th or earlier. ASTM rates are $155 plus tax. You may be charged a higher rate if reservations are received after the cut-off date, or when the block is full.

    OVERFLOW HOTEL INFORMATION: Hyatt Regency San Antonio, 123 Losoya St, San Antonio TX 78205. The hotel is 2 blocks from the Grand Hyatt San Antonio and is a 8 minute walk. The Hyatt Regency group rate is $155.00 single. Reservations can be made by calling 1.888.421.1442 and mentioning the ASTM International group. The discounted group rate will be honored until the ASTM overflow block is full, but no later than March 11, 2016. Reservations may be made via our online reservation system at Hyatt Regency.

    The Grand Hyatt San Antonio is SOLD OUT AT THE GOVERNMENT PER DIEM RATE! If you have already booked a room at the government rate you must present your ID at the front desk upon check-in.

    IMPORTANT! ASTM Rates are non-commissionable. If you book your reservation through a travel agent, they must ask for a non-commissioned ASTM Group Rate. ASTM cannot adjust your higher rate if commissions were paid to a travel agency.

    ADVANCE DEPOSIT: The Grand Hyatt San Antonio Hotel requires a credit card to guarantee your reservation.

    CONFIRMATION NOTICES: A confirmation number is provided to you electronically once your reservation has been submitted.

    CANCELLATION/CHANGE POLICY: At the Grand Hyatt San Antonio Hotel, notice of cancellation must be received 48 hours prior to day of arrival in order to avoid a charge.

    Check the ASTM website for updates on overflow hotel room availability.

    INTERNET: The hotel offers complimentary wireless connections in the guest rooms and public spaces.

    ASTM MEMBERS WORK AREA: ASTM will provide computers with internet connections. This area will also be wireless for your laptop computer. You may visit the ASTM website, apply or renew your membership, order publications or check your email. The complimentary wireless service is limited to the members' work area and the meeting rooms.


    TRANSPORTATION AND LOCAL INFORMATION

    The hotel is located approximately 9 miles/11 minutes from the San Antonio International Airport. The hotel's phone number is (210) 224-1234 and the general fax number is (210) 212-9522. The website for the hotel is Grand Hyatt San Antonio Hotel.

    For information on the city of San Antonio, visit the San Antonio Convention and Visitors Bureau Website at Visit San Antonio.

    AIRPORT SHUTTLE SERVICE: Shuttle transportation to and from the San Antonio International Airport is available for a fee by SATRANS, the city's official airport shuttle, between 7:00 AM and 1:00 AM, daily. Reservations are required. Their phone number is (210) 281-9900. To make a reservation online, visit San Antonio Airport Shuttle. Taxis cost approximately $30 one way.

    PARKING: The hotel provides valet parking at a cost of $39 daily while self parking has a cost of $29 daily.


    SPOUSES' HOSPITALITY

    Join us for coffee and breakfast pastries Monday through Thursday from 8:30am to 9:30am at the Grand Hyatt San Antonio Hotel. A representative from the San Antonio Convention and Visitors Bureau will be on hand with information on what to see and do in San Antonio. For city information and brochures, contact the San Antonio Convention and Visitor Bureau at Visit San Antonio


    COMPLIMENTARY SUPPORT SERVICES AND AMENITIES

    ASTM meetings offer on-site services from the ASTM staff. We provide photocopying service, audio/visual equipment, and a members' work area with complimentary internet computers. We also have an editor on-site to assist you with the form and style of standards, editorial changes and first drafts of standards.


    DRESS/WEATHER

    Attendees have the option to determine their dress at ASTM meetings. Business casual attire is acceptable at this meeting and appropriate for San Antonio. The average temperatures in April range from a high of 81 degrees to a low of 58 degrees.


    MEMBERS BREAKFAST

    Join your elected officers and staff for a continental breakfast on Wednesday at 7:00am sharp at the Grand Hyatt San Antonio. At this breakfast, you will hear an update on ASTM and have an opportunity to ask questions or share your comments. You may pick up your ticket at the ASTM Registration Desk.


    ACTIVITY FEES

    Several ASTM committees collect a voluntary fee to support activities associated within the committee such as awards, social events, etc. Each committee determines the amount and encourages your contribution. The activity fee can be paid online in advance on the preregistration page. This voluntary contribution is not an ASTM International society fee.


    SPECIAL ACTIVITY

    Several committees hold planned banquet events. You have the ability to purchase your tickets online in advance on the preregistration page. Your tickets will be available on-site at the Registration Area.


    MISCELLANEOUS

    Please advise the hotel and ASTM of any disability which will require special attention. The Grand Hyatt San Antonio Hotel is in compliance with ADA standards.


    QUESTIONS / INFORMATION

    For information on ASTM International's products and services, please visit the ASTM website at www.astm.org.

    Questions concerning general registration, accommodations, travel, hotel, logistics, etc. contact the ASTM Meetings Department at meetings@astm.org.